Executive Administrative Assistant to VP Team

Estée Lauder Companies; Melville (NY); On-site; USD 62,000 - 98,000; Full time

Benefits offered by this job

Health insurance coverage

Wellness and family support programs

Life and disability insurance

Retirement savings plans

Paid leave programs

Education-related programs

Paid holidays and vacation time

Job summary

Estée Lauder Companies in Melville, NY, is seeking an Administrative Assistant to provide high-level support to up to three Vice Presidents. The role requires exceptional organization, discretion, and the ability to manage competing priorities in a fast-paced environment.

The successful candidate will handle calendars, travel arrangements, meetings, and documentation with a strong proficiency in Microsoft Office.

Qualifications

• College/University graduate.
• Minimum 5 years in Executive/Administrative Assistant roles, supporting VP/SVP levels.
• Prior experience in an R&D and/or Testing environment preferred.
• Ability to multitask in a fast-paced, high-volume environment.
• Must adapt quickly to a demanding office with a positive attitude and team mentality.
• Excellent communication, organizational and follow-up skills.
• Excellent interpersonal skills with all management levels.
• Strong PC skills and proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Ability to anticipate needs and exercise discretion to resolve issues.
• Professionalism and calmness under pressure.
• Collaborative work style and results-oriented.
• Experience with compliance policies and handling confidential information.

Responsibilities

• Answer and direct phone calls and take messages for executive staff.
• Manage calendars, schedule meetings, and prepare agendas.
• Coordinate meetings and conferences for Executives on- and off-site.
• Assist with event planning and site tours.
• Create memos, presentations, and spreadsheets.
• Maintain department org charts and travel itineraries.
• Process invoices, expense reports, and create purchase orders.
• Route documents for signature and manage communications with VP-level staff.
• Coordinate UPS and FEDEX requests.
• Log attendance and manage office supply orders.
• Provide cross-coverage to ensure continuity of operations.

Skills

communication

organization

follow-up

multitasking

professionalism

Education

College/University graduate

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Job description

Estée Lauder Companies in Melville, NY, is seeking an Administrative Assistant to provide high-level support to up to three Vice Presidents. The role requires exceptional organization, discretion, and the ability to manage competing priorities in a fast-paced environment.

The successful candidate will handle calendars, travel arrangements, meetings, and documentation with a strong proficiency in Microsoft Office.