Executive Administrative Assistant to VP Team

The Estée Lauder Companies Inc.; Melville (NY); On-site; USD 41,000 - 65,000; Full time

Job summary

The Estée Lauder Companies Inc. is seeking an Executive/ Administrative Assistant to support up to three Vice Presidents. The role requires high organization, discretion, and proactive prioritization in a fast-paced environment.

Responsibilities include calendar management, meeting coordination, travel planning, expense processing, and producing memos and presentations using Microsoft Office.

Qualifications

• College/University graduate.
• Minimum 5 years previous experience as an Executive Assistant or Administrative Assistant, supporting VP/SVP levels.
• Experience (3–6 months) in an R&D and/or Testing environment preferred.
• Ability to multitask in a fast-paced, high-volume environment.
• Professional, discreet handling of confidential information.

Responsibilities

• Answer and direct phone calls; take messages for executive staff with urgency and accuracy.
• Manage calendars, schedule meetings, and prepare agendas.
• Coordinate onsite and offsite meetings with internal and external stakeholders globally.
• Schedule conference room requests and manage equipment and conflict resolution.
• Assist with event planning and tours for Melville site and town halls.
• Create memos, presentations, and spreadsheets using Microsoft Office.
• Maintain and update department organizational charts quarterly.
• Arrange travel; create detailed itineraries and collect required documents.
• Process invoices, expenses, and purchase orders; track approvals with VPs.
• Route documents for signatures and ensure proper distribution.
• Handle UPS/FEDEX requests; log attendance; manage office supplies.
• Provide cross-coverage to ensure continuity of operations.

Skills

Executive/Administrative experience

Multitasking

Adapt quickly

Excellent communication

Organizational skills

Discretion

Team mentality

Results oriented

Education

College/University graduate

Tools

Microsoft Office

Job description

The Estée Lauder Companies Inc. is seeking an Executive/ Administrative Assistant to support up to three Vice Presidents. The role requires high organization, discretion, and proactive prioritization in a fast-paced environment.

Responsibilities include calendar management, meeting coordination, travel planning, expense processing, and producing memos and presentations using Microsoft Office.