Executive Assistant to VP & Leadership Team

Estée Lauder; New York, Northern (NY, KY); Hybrid; USD 46,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid holidays and vacation

Job summary

The Estée Lauder Companies Inc. is seeking an experienced Administrative Assistant to provide support to the VP, RDDC North America and VP, Enterprise Marketing NA, and to assist the leadership team.

Responsibilities include managing heavy calendars, coordinating domestic and international travel, arranging meetings across time zones, preparing correspondence, creating presentations, and handling expenses in Concur.

Qualifications

• 2–3 years experience in an administrative environment.
• College or university degree required.
• Proficiency in Microsoft Word, Excel, Outlook and PowerPoint.
• Excellent organization, multi-tasking, communication and writing skills.

Responsibilities

• Ensure effective ongoing operations of VP offices and multi-tasking.
• Manage heavy calendar including domestic and international travel and meetings.
• Coordinate scheduling across multiple time zones and video calls.
• Develop relationships with administrative staff for meeting planning.
• Arrange travel itineraries, visas, and travel advances.
• Handle expense reporting using Concur.
• Maintain agenda and correspondence for events and meetings.
• Screen calls and manage mail and non-confidential emails.
• Arrange RSVPs, restaurant reservations and car services.
• Draft and generate appropriate correspondence with VPs.
• Prepare catering and travel arrangements; organize invitations and transportation.
• Develop and edit presentations and documents as needed.

Skills

Administrative experience

Calendar management

Communication

Organizational skills

Problem-solving

Education

College or university degree

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

The Estée Lauder Companies Inc. is seeking an experienced Administrative Assistant to provide support to the VP, RDDC North America and VP, Enterprise Marketing NA, and to assist the leadership team.

Responsibilities include managing heavy calendars, coordinating domestic and international travel, arranging meetings across time zones, preparing correspondence, creating presentations, and handling expenses in Concur.