Administrative Assistant

The Estee Lauder Companies; New York (NY); On-site; USD 46,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid leave

Education programs

Job summary

The Estée Lauder Companies is seeking an experienced administrative professional to support the VP, RDDC North America and VP, Enterprise Marketing NA, and the broader leadership team.

You will manage calendars, coordinate domestic and international travel, prepare presentations, arrange catering and events, and handle correspondence and meeting logistics with professionalism and discretion.

Qualifications

• 2–3 years experience in an administrative environment.
• College degree required.
• Proficiency in Word, Excel, Outlook and PowerPoint.
• Excellent organization, multi-tasking, communication and writing skills.
• Ability to work in a fast-paced environment and solve problems.

Responsibilities

• Ensure effective ongoing operations of VP's office and multi-tasking.
• Manage heavy calendar including domestic and some international travel.
• Coordinate meetings across multiple time zones and venues.
• Prepare correspondence, presentations and documents as needed.
• Arrange travel, itineraries, visas, and travel advances.
• Handle expense reporting using Concur and maintain calendars for events.

Skills

Administrative support

Calendar management

Multitasking

Communication

Microsoft Office

Education

College or university degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

The Estée Lauder Companies Inc. is one of the world\u2019s leading manufacturers, marketers, and sellers of quality skin care, makeup, fragrance, and hair care products, and is a steward of luxury and prestige brands globally. The company\u2019s products are sold in approximately 150 countries and territories under brand names including: Estée Lauder, Aramis, Clinique, Lab Series, Origins, M\u00b7A\u00b7C, La Mer, Bobbi Brown Cosmetics, Aveda, Jo Malone London, Bumble and bumble, Darphin Paris, TOM FORD, Smashbox, AERIN Beauty, Le Labo, Editions de Parfums Fr\u00e9d\u00e9ric Malle, GLAMGLOW, KILIAN PARIS, Too Faced, Dr.Jart+, the DECIEM family of brands, including The Ordinary and NIOD, and BALMAIN Beauty.

Description

This role will provide administrative support primarily to the VP,RDDC North America and VP,Enterprise Marketing NA as well as support the leadership team within these area.

This individual would possess the ability to build collaborative relationships and proactively seek ways to improve organizational efficiencies. This person will also assist with the execution of retailer and sales meetings and provide support for department initiatives as needed.

Key Roles and Responsibilities

• Ensure effective ongoing operations of VPs office, ability to multi⁃task.
• Handles/manipulates heavy calendar to include: domestic and some international travel, scheduling daily meetings, senior management requests, and vendor meetings.
• Proactively manage meeting scheduling and logistics, set conference/video calls involving multiple time zones.
• Develop relationships with administrative staff to facilitate effective meeting planning and scheduling.
• Arrange all travel to include: itineraries, agendas, visas, and travel advances.
• Handles expense reporting using Concur.
• Maintain up to date appointments, requests and agendas for events on calendar.
• Screen incoming calls, relay detailed messages and maintain call log.
• Review all mail, non⁃confidential email.
• RSVPs/Restaurant Reservations/Car Services.
• Works closely with VP's to draft and generate appropriate correspondence required.
• Arrange catering/set up to include but not limited to: breakfast, dinners, prepare travel arrangements, agendas, itineraries and invitations, arranges for transportation, reviews such actions with SVP as necessary.
• Develop and edit presentations and word documents as needed.

Qualifications

• Position requires 2⁃ 3 years experience in an administrative environment
• College or university degree required
• Proficiency in Microsoft Word, Excel, Outlook and Powerpoint
• Excellent organization, multi⁃tasking, communication and writing skills
• Ability to handle a fast⁃paced environment, work well under pressure, problem⁃solve and seek excellence in execution

Pay Range

The anticipated hourly range for this position is $33.20 to $52.30. Exact hourly rate depends on several factors such as experience, skills, education, and budget. Hourly range may vary based on geographic location. In addition to hourly rate, this position may be eligible for an annual discretionary bonus, education, and budget. Salary range may vary based on geographic location.

In addition to base salary, this position is eligible for participation in a highly competitive bonus program with the possibility for overachievement based on performance and company results. In addition, The Estée Lauder Companies offers a variety of benefits to eligible employees, including health insurance coverage (medical, dental, and vision insurance), wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education-related programs, paid holidays and vacation time, and many others. Many of these benefits are subsidized or fully paid for by the company.

Equal Opportunity Employer

It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices.

Michigan Applicants

Persons with disabilities needing accommodations for employment must notify the company in writing of the need for an accommodation within 182 days after the date the person with a disability knew or reasonably should have known that an accommodation was needed.

Philadelphia Applicants

Philadelphia's Fair Chance Hiring Law

Rhode Island Applicants

The company is subject to chapters 29-38 of title 28 of the general laws of Rhode Island and is therefore covered by the state's workers' compensation law.