Executive / Personal Assistant

Mahler Private Staffing; Milwaukee (WI); On-site; USD 81,000 - 99,000; Full time

Benefits offered by this job

Discretionary year-end bonus

Comprehensive benefits

Job summary

Mahler Private Staffing seeks an Executive/Personal Assistant for a prominent Milwaukee executive to provide sophisticated business and personal support. The role emphasizes calendar management, travel coordination, and high-level document preparation in a fast-paced setting.

The ideal candidate has experience supporting senior leadership, strong MS Office skills, and a discreet, solution-oriented mindset. In-office work is required, with occasional flexibility as needed.

Qualifications

• Prior experience supporting a senior executive in a fast-paced business environment.
• Advanced proficiency with Word, PowerPoint and Excel.
• Excellent writing, editing and document preparation skills.
• Strong financial literacy and comfort with detailed business information.
• Discreet and trustworthy with confidential matters.
• Polished, professional and articulate with strong communication skills.
• Available to work in-office Monday through Friday.

Responsibilities

• Manage a complex business and personal calendar and changing priorities.
• Coordinate travel, appointments, meetings and personal commitments.
• Prepare, edit and format complex reports, proposals, correspondence and business documents.
• Create sophisticated PowerPoint presentations and Excel spreadsheets.
• Assist with budgets, financial reports and project materials.
• Conduct detailed research and complete special projects independently.
• Anticipate needs and prepare information and solutions in advance.
• Assist with philanthropic activities and personal projects.
• Handle confidential personal matters, including bills and financial information.
• Serve as a gatekeeper and communicate professionally with executives and partners.
• Partner with the Executive Assistant to provide seamless coverage.

Skills

Word

PowerPoint

Excel

Communication

Discretion & Trust

Problem solving

Tools

MS Office

Job description

A prominent business executive in downtown Milwaukee is seeking a polished, highly capable Executive / Personal Assistant to join an established team and provide sophisticated business and personal support.

This is an excellent opportunity for a smart, proactive professional who thrives in a fast-paced environment, anticipates needs and knows how to figure things out independently. The ideal candidate is business-minded, technically strong and comfortable preparing complex documents and working with financial and confidential information.

The position works closely with an existing Executive Assistant, with the goal of becoming fully cross-trained and able to provide seamless support to the executive.

Responsibilities

• Manage a complex business and personal calendar and changing priorities.
• Coordinate travel, appointments, meetings and personal commitments.
• Prepare, edit and format complex reports, proposals, correspondence and business documents.
• Create sophisticated PowerPoint presentations and Excel spreadsheets.
• Assist with budgets, financial reports, forecasts and project-related materials.
• Conduct detailed research and complete special projects independently.
• Anticipate needs and prepare information and solutions in advance.
• Assist with philanthropic activities and personal projects.
• Handle confidential personal matters, including bills and financial information.
• Serve as a gatekeeper and communicate professionally with executives, business partners and other contacts.
• Partner closely with the existing Executive Assistant to provide seamless coverage and support.

Qualifications

• Prior experience supporting a senior executive in a sophisticated, fast-paced business environment.
• Advanced proficiency with Word, PowerPoint and Excel.
• Excellent writing, editing and document preparation skills.
• Strong financial literacy and comfort working with detailed business information.
• Experience in commercial real estate, development, construction, finance, M&A, transactional law or professional services strongly preferred.
• Highly intelligent, resourceful and able to learn quickly.
• Proactive problem solver with excellent judgment and follow-through.
• Polished, professional and articulate with strong communication skills.
• Discreet and trustworthy with confidential business and personal matters.
• Resilient, adaptable and comfortable working with a highly engaged executive.
• Available to work in-office Monday through Friday with flexibility as needed.

The general schedule is Monday through Friday, approximately 8:30 a.m. to 5:30 p.m., with flexibility based on the executive's schedule.

Compensation

Up to $90,000 annually, depending on experience, plus discretionary year-end bonus and comprehensive benefits.

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