Executive Assistant to VP, Finance & Administration

State of Colorado; Westminster (CO); Hybrid; USD 56,000 - 58,000; Full time

Job summary

Front Range Community College in Westminster is seeking an Assistant to the Vice President, Finance & Administration to provide executive support and manage complex coordination for the VPFA. This role serves as the primary contact for internal and external constituencies and leads divisional outreach and special projects.

The ideal candidate demonstrates strong written and verbal communication, excellent judgment, and the ability to multi-task across diverse duties.

Qualifications

• Associate’s degree and two years of administrative support experience.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat Pro.
• Ability to manage multiple priorities and maintain confidentiality.

Responsibilities

• Serves as the primary point of contact for the VPFA’s office and responds to questions and inquiries from faculty, staff, students, community members and external constituents.
• Partners with senior college leaders and other administrative professionals to provide support services and prepare material for key meetings and events.
• Engages in college-wide diversity, equity and inclusivity efforts to create a welcoming and inclusive climate for all employees and students.
• Creates positive, supportive relationships with stakeholders, including the internal college community and external community members.
• Make appointments for VPFA and prioritize the VPFA’s activities and events.
• Maintain calendars on the intranet and in Outlook.
• Schedule meetings and identify any potential conflicts.
• Coordinate travel arrangements for the VPFA.
• Serve as the division’s travel coordinator and reviews conference/travel requests as submitted for leadership approval.
• Cost center administrator for the VPFA’s budget accounts.
• Analyze the purchasing needs and purchase supplies.
• Create purchase orders, purchase requisitions, expense vouchers, travel requisitions, and official function forms.
• Create budget reports, reconcile accounts, and participate in budget development.
• Hold a P-Card and be responsible for following the fiscal rules and procedures.
• Create, organize, and manage all internal and external campus events, trainings and organizational development initiatives, including notifications and invitations.
• Makes catering and set-up arrangements.
• Prepares and distributes agendas and other materials for meetings/events.
• Records and transcribes meetings/events minutes.
• Maintains records of meetings and key decisions.
• Completes and processes relevant paperwork pertaining to meetings/events according to college and state regulations.
• Provides special project support as assigned.
• Analyzes information, determines best method to achieve project goals and takes initiative to complete projects.
• Works closely with the VPFA to identify stakeholders to ensure projects are completed with the input of necessary groups.

Skills

Communication

MS Office

Adobe Acrobat Pro

Outlook

Education

Associate’s degree and two years of administrative support experience

Tools

Microsoft Office Suite

Adobe Acrobat Pro

Outlook

Job description

Front Range Community College in Westminster is seeking an Assistant to the Vice President, Finance & Administration to provide executive support and manage complex coordination for the VPFA. This role serves as the primary contact for internal and external constituencies and leads divisional outreach and special projects.

The ideal candidate demonstrates strong written and verbal communication, excellent judgment, and the ability to multi-task across diverse duties.