Assistant to the Vice President, Finance & Administration

State of Colorado; Westminster (CO); Hybrid; USD 56,000 - 58,000; Full time

Job summary

Front Range Community College in Westminster is seeking an Assistant to the Vice President, Finance & Administration to provide executive support and manage complex coordination for the VPFA. This role serves as the primary contact for internal and external constituencies and leads divisional outreach and special projects.

The ideal candidate demonstrates strong written and verbal communication, excellent judgment, and the ability to multi-task across diverse duties.

Qualifications

• Associate’s degree and two years of administrative support experience.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat Pro.
• Ability to manage multiple priorities and maintain confidentiality.

Responsibilities

• Serves as the primary point of contact for the VPFA’s office and responds to questions and inquiries from faculty, staff, students, community members and external constituents.
• Partners with senior college leaders and other administrative professionals to provide support services and prepare material for key meetings and events.
• Engages in college-wide diversity, equity and inclusivity efforts to create a welcoming and inclusive climate for all employees and students.
• Creates positive, supportive relationships with stakeholders, including the internal college community and external community members.
• Make appointments for VPFA and prioritize the VPFA’s activities and events.
• Maintain calendars on the intranet and in Outlook.
• Schedule meetings and identify any potential conflicts.
• Coordinate travel arrangements for the VPFA.
• Serve as the division’s travel coordinator and reviews conference/travel requests as submitted for leadership approval.
• Cost center administrator for the VPFA’s budget accounts.
• Analyze the purchasing needs and purchase supplies.
• Create purchase orders, purchase requisitions, expense vouchers, travel requisitions, and official function forms.
• Create budget reports, reconcile accounts, and participate in budget development.
• Hold a P-Card and be responsible for following the fiscal rules and procedures.
• Create, organize, and manage all internal and external campus events, trainings and organizational development initiatives, including notifications and invitations.
• Makes catering and set-up arrangements.
• Prepares and distributes agendas and other materials for meetings/events.
• Records and transcribes meetings/events minutes.
• Maintains records of meetings and key decisions.
• Completes and processes relevant paperwork pertaining to meetings/events according to college and state regulations.
• Provides special project support as assigned.
• Analyzes information, determines best method to achieve project goals and takes initiative to complete projects.
• Works closely with the VPFA to identify stakeholders to ensure projects are completed with the input of necessary groups.

Skills

Communication

MS Office

Adobe Acrobat Pro

Outlook

Education

Associate’s degree and two years of administrative support experience

Tools

Microsoft Office Suite

Adobe Acrobat Pro

Outlook

Job description

Who We Are

With three campuses along Colorado's Front Range, FRCC is the state’s largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities.

Department Information

With three campuses along Colorado's Front Range, FRCC is the state’s largest community college. We enroll close to 28,000 students annually from our diverse service area, which offers a variety of cultural and recreational activities. Each year approximately 5,000 FRCC students transfer to four-year universities and FRCC offers more than 36 career training programs that prepare students for immediate employment and rewarding careers. Last year, more than 5,000 high school students took concurrent enrollment classes with us, earning college credit without having to pay college tuition. And we were recently ranked as one of the "Top Online Colleges" in the country by Newsweek. One of FRCC’s main goals is to offer educational excellence for everyone. The college’s strong commitment to student success means we start by creating an inclusive and equitable environment—one where both students and employees feel they belong and are supported. FRCC’s focus on diversity, equity and inclusion is woven into the fabric of our college conversations and decision-making processes. We are actively seeking to hire a workforce that reflects the diversity of our student body. The college is also an emerging Hispanic Serving Institution. For us, becoming an HSI is an intentional commitment to being a college where our Latinx (and other historically marginalized) students thrive. At FRCC, employees and leaders bring our values to life through their actions. We collaborate across roles and campuses, seek and value diverse perspectives, follow through on our commitments, and turn thoughtful ideas into meaningful improvements which are measured for success. We take pride in our work, support one another, and make decisions that advance student success, equity, and excellence. We seek people who will actively contribute to this culture and demonstrate these commitments every day.

Description of Job

Title

Assistant to the Vice President, Finance & Administration

Position Type

Professional Tech Full time

College

Front Range Community College

Division

Finance and Administration

Department

FRCC Finance & Administration

Campus

Westminster Campus

Location

Westminster

Salary Range

$55,557-$58,335

Job Summary

Reporting directly to the Vice President of Finance & Administration (VPFA), you will provide executive support in a one-on-one working relationship. You will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the VPFA. You will be responsible for organizing and coordinating divisional outreach and relations efforts and overseeing special projects. In this position, you will perform administrative coordination and leadership for the division of Finance & Administration and perform duties related to many areas of the departments contained in that division. During periods of the VPFA’s absence, you will act as the representative of the VPFA to internal and external persons, and other agencies. The ideal candidate will have strong written and verbal communication skills, good judgement in a variety of situations, organizational skills and the ability to manage multiple priorities. This is an excellent opportunity for someone with previous administrative support experience. This position has the opportunity to work remotely occasionally but does require a strong on-campus presence and the ability to travel to all three FRCC campuses as needed. Please note: You need to be a Colorado resident on your first day of employment. Also, Front Range Community College is an E-Verify employer.

Duties & Responsibilities

Office Liaison

• Serves as the primary point of contact for the VPFA’s office and responds to questions and inquiries from faculty, staff, students, community members and external constituents, exercising initiative, judgement, and independent thinking to provide direction and guidance to facilitate prompt resolutions.
• Partners with senior college leaders and other administrative professionals to provide support services and prepare material for key meetings and events.
• Engages in college-wide diversity, equity and inclusivity efforts to create a welcoming and inclusive climate for all employees and students.
• Creates positive, supportive relationships with stakeholders, including the internal college community and external community members.

Schedule/Travel Coordination

• Make appointments for VPFA and prioritizes the VPFA’s activities and events.
• Maintain calendars on the intranet and in Outlook.
• Schedule meetings and identify any potential conflicts.
• Coordinates travel arrangements for the VPFA.
• Serve as the division’s travel coordinator and reviews conference/travel requests as submitted for leadership approval.

Budget Management

• Cost center administrator for the VPFA’s budget accounts.
• Analyze the purchasing needs and purchase supplies.
• Create purchase orders, purchase requisitions, expense vouchers, travel requisitions, and official function forms.
• Create budget reports, reconcile accounts, and participate in budget development.
• Hold a P-Card and be responsible for following the fiscal rules and procedures.

Meeting and Event Coordination

• Create, organize, and manage all internal and external campus events, trainings and organizational development initiatives, including notifications and invitations.
• Makes catering and set-up arrangements.
• Prepares and distributes agendas and other materials for meetings/events.
• Records and transcribes meetings/events minutes.
• Maintains records of meetings and key decisions.
• Completes and processes relevant paperwork pertaining to meetings/events according to college and state regulations.

Special Projects

• Provides special project support as assigned.
• Analyzes information, determines best method to achieve project goals and takes initiative to complete projects.
• Works closely with the VPFA to identify stakeholders to ensure projects are completed with the input of necessary groups.

Competencies/KSAs

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

• Mission, Vision & Values- Embraces the mission, vision and values of FRCC. Understands the importance of the work that you do to support institutional goals.
• Employee & Student Centeredness- Places students and employees at the center of your work. Adopts a philosophy that makes the ability to service the employees/students the cornerstone of the work that you do.
• Communication- Communicates effectively with individuals with different backgrounds; has the ability to communicate in a way that is effective. Chooses words carefully in communications.
• Team Building- Strives to build positive and collaborative relationships with colleagues both within the department, in other departments and with external stakeholders.
• Problem solving- Position requires the ability to address challenges that arise on a daily basis and to develop solutions that support all involved.
• Initiative- Effectively and successfully lead and implement projects and initiatives with minimal oversight or direction.
• Adaptability- Activities of the Vice President’s Office vary regularly and must have the ability to prioritize based on institutional mission and vision.
• Integrity- Demonstrate forthrightness, equity, and transparency. Will have access to sensitive and confidential information that must be guarded with integrity.
• Diversity, equity, and inclusion- Actively contribute to a work environment that embraces inclusiveness, racial and gender equity, and diverse perspectives. Builds constructive working relationships and a department culture characterized by a high level of acceptance, cooperation, and mutual respect.
• Cultural Self-Awareness- Willing to examine own beliefs and acknowledge own biases and how they have impacted or may impact the ability to service employees and students.
• Cultural Competence- Recognize the need to become knowledgeable about the ways to communicate and support employees and students of other backgrounds. Change approach to reflect the new learning.
• Project Management- Manages multiple projects concurrently and ensures that contributors are on target to reach their goals.

Minimum Qualifications

• Associate’s degree and two years of experience in an administrative support role.
• Demonstrated experience in handling sensitive information with the ability to manage shifting priorities.
• Demonstrated proactive approaches to problem-solving with a customer service focused approach.
• Proficient in Microsoft Office Suite to include Word, Excel, Outlook, and PowerPoint; proficient in Adobe Acrobat Pro.
• Excellent oral and written communication with experience writing and editing documents and reports.

Supplemental Information

Selection Process

The selection process for this position will be conducted through a competitive, merit-based evaluation of all qualified applicants. Preliminary screening will be based on the completed application package submitted by the candidate. Position will remain open until filled with a priority deadline of November 4th, 2026. This posting may be used to fill multiple or similar positions.

Additional Information/Benefits

Salary Information: The salary range reflects the minimum and maximum starting salary for the position. When determining the starting salary for a new employee, FRCC takes into consideration a combination of the selected candidate’s education, training and experience as it relates to the requirements of the position, as well as the position’s scope and complexity, internal pay equity and external market value.

Benefits Information: For information about benefits for Administrative, Professional and Technical Employees and Faculty, please see the Front Range Community College Benefits page.

CCCS is an Equal Opportunity Employer

The Colorado Community College System believes when all human qualities are regarded with dignity and respect and when everyone has access to the individualized support they need, all will have the opportunity to thrive. In all aspects of the employment process, decisions are made based on merit, competence, performance and business need without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, creed, ancestry, national origin, marital status, genetic information, military status, or any other protected status in accordance with applicable law.

Reasonable Accommodation/Additional Details

For full policies and contact information, please view Front Range Community College's Disclosures. This page includes regarding our Non-Discrimination Notice, Clery Act, Background Check policies, ADAAA Accommodations, and Pregnancy Related Accommodations.