Executive Assistant to VP/COS — High-Impact Campus Leadership

Cal Poly Pomona; Pomona (CA); On-site; USD 52,000 - 93,000; Full time

Job summary

Cal Poly Pomona seeks an Executive Assistant to the Vice President and Chief of Staff to provide high-level support in the Office of the President. The role requires managing a busy executive calendar, coordinating meetings with senior leaders, and preparing briefing materials.

Responsibilities include drafting confidential communications, supporting committees, and organizing travel and expense processes. A Bachelor's degree or equivalent experience and five years of admin support are expected.

Qualifications

• Bachelor's degree or equivalent experience required.
• Five years of progressive administrative support experience.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Excellent organizational and time-management abilities.

Responsibilities

• Manage and prioritize the VP/COS executive calendar and scheduling.
• Coordinate high-level meetings with cabinet and external partners.
• Prepare briefing materials, talking points, and summaries for engagements.
• Draft confidential executive correspondence and presentations.
• Oversee travel arrangements and expense reconciliation using Concur.

Skills

Executive support experience

Calendar management

Communication skills

Discretion

Problem solving

Education

Bachelor's Degree or equivalent experience

Tools

Concur

Job description

Cal Poly Pomona seeks an Executive Assistant to the Vice President and Chief of Staff to provide high-level support in the Office of the President. The role requires managing a busy executive calendar, coordinating meetings with senior leaders, and preparing briefing materials.

Responsibilities include drafting confidential communications, supporting committees, and organizing travel and expense processes. A Bachelor's degree or equivalent experience and five years of admin support are expected.