Senior Executive Assistant to VP and Chief of Staff

California State University, Chico; Pomona (CA); Presencial; USD 70.000 - 100.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health coverage

Paid time off and holidays

Retirement plans

Educational benefits (tuition)

Employee Assistance Program (EAP)

Professional development

Descripción de la vacante

California State University (CSU) is seeking an Executive Assistant to the Vice President and Chief of Staff in Pomona. You will manage the VP/COS calendar, plan high‑level meetings, draft confidential communications, and coordinate cross‑divisional initiatives with discretion and precision.

Required are a Bachelor's degree (or equivalent) and five years of admin support, plus exceptional organization, communication, and judgment in a fast‑paced university setting.

Formación

• Bachelor's degree or equivalent experience.
• Five years of progressively responsible administrative support experience.
• Excellent organizational and time-management skills.
• Ability to handle sensitive information with discretion.

Responsabilidades

• Independently manage and strategically prioritize the VP/COS’ complex executive calendar; evaluate competing requests, anticipate scheduling conflicts and preparation needs, and recommend adjustments aligned with institutional priorities.
• Plan and coordinate high-level meetings and engagements with Cabinet members, university leaders, public officials, external partners, and community organizations; manage sensitive protocols, logistics, agendas, and timely follow-up.
• Proactively prepare the VP/COS for executive engagements by developing briefing packets, agendas, background analysis, talking points, and relevant correspondence.
• Monitor, organize, and prioritize time-sensitive requests, directives, and communications; maintain actionable records, escalate risks or delays.
• Draft, edit, and coordinate confidential executive correspondence, memoranda, presentations, and follow-up communications.
• Research and synthesize university policies to prepare concise executive briefings, reports, and decision-support materials.
• Provide substantive administrative support to committees and cross-divisional initiatives; track commitments through completion.
• Coordinate planning and logistics for Office of the President events and sensitive meetings.

Conocimientos

Executive support

Calendar management

Verbal & written comms

Time management

Discretion

Stakeholder mgmt

Problem solving

Educación

Bachelor's Degree or equivalent

Herramientas

None

Descripción del empleo

California State University (CSU) is seeking an Executive Assistant to the Vice President and Chief of Staff in Pomona. You will manage the VP/COS calendar, plan high‑level meetings, draft confidential communications, and coordinate cross‑divisional initiatives with discretion and precision.

Required are a Bachelor's degree (or equivalent) and five years of admin support, plus exceptional organization, communication, and judgment in a fast‑paced university setting.