Presidential Operations and Projects Lead

Cal Poly Pomona; Pomona (CA); On-site; USD 52,000 - 74,000; Full time

Job summary

Cal Poly Pomona seeks an Executive Operations and Project Specialist to support the President's Office in Pomona. The role handles scheduling, travel, correspondence, budget tracking, and staff coordination with campus partners.

Responsibilities include coordinating Tribal Relations, budget processes, and supervising student staff, while ensuring timely communications and documentation. A strong sense of judgment and discretion is essential.

Qualifications

• Bachelor's Degree or equivalent experience.
• Strong written and verbal communication skills.
• Ability to manage complex scheduling and multiple priorities.
• High discretion with confidential information.
• Experience supporting senior leadership is preferred.

Responsibilities

• Act as Office of the President's primary contact for campus and external constituents.
• Manage 25 Live reservations and train users on MPR technology.
• Coordinate administrative functions including travel, correspondence, and onboarding.
• Oversee budgeting tasks, timekeeping, and payroll coordination with HR.
• Support executive searches and special events planning.

Skills

Executive support

Scheduling

Communication

Discretion

Team coordination

Education

Bachelor's degree

Tools

SharePoint

Zoom

ServiceNow

25Live

Job description

Cal Poly Pomona seeks an Executive Operations and Project Specialist to support the President's Office in Pomona. The role handles scheduling, travel, correspondence, budget tracking, and staff coordination with campus partners.

Responsibilities include coordinating Tribal Relations, budget processes, and supervising student staff, while ensuring timely communications and documentation. A strong sense of judgment and discretion is essential.