Executive Assistant to VP: Board & Exec Support

Beebe Healthcare; Lewes (DE); On-site; USD 35,000 - 55,000; Full time

Job summary

Beebe Healthcare seeks an experienced administrative professional to provide diversified support to the executive leadership in a fast-paced hospital setting. The role requires discretion, organizational excellence, and the ability to coordinate complex schedules and meetings.

You will interact with physicians, board members, and community representatives, handling confidential information and guiding routine tasks with precision and courtesy.

Qualifications

• Five or more years administrative experience with high discretion.
• Proficiency in Microsoft Word and Windows environments.
• Typing speed 65+ wpm and strong written communication.
• Ability to manage confidential information and sensitive records.

Responsibilities

• Provides diversified administrative and secretarial support to the Executive Staff member.
• Prepares agendas, minutes, and communications for the Vice President/President and Board meetings.
• Schedules meetings, coordinates travel and logistics, and maintains records.
• Acts as front-line liaison with physicians, executives, and community stakeholders.
• Manages notary services, invoices, budgets, and routine office tasks.

Skills

Admin experience

Communication

Confidentiality

Customer service

Crisis management

Scheduling

Education

Associates Degree

Tools

Microsoft Word

Windows

Excel

PowerPoint

Visio

Job description

Beebe Healthcare seeks an experienced administrative professional to provide diversified support to the executive leadership in a fast-paced hospital setting. The role requires discretion, organizational excellence, and the ability to coordinate complex schedules and meetings.

You will interact with physicians, board members, and community representatives, handling confidential information and guiding routine tasks with precision and courtesy.