Executive Office & Development Assistant

Beech Brook; Garfield Heights (OH); On-site; USD 42,000 - 56,000; Full time

Job summary

Beech Brook in Garfield Heights, OH, seeks an Executive Assistant to provide high-level administrative support to the President & CEO and to Development, HR, and compliance activities.

The role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a dynamic nonprofit environment. You will interface with donors, board members, vendors, and community partners, maintaining confidential information with professionalism.

Qualifications

• Minimum two years of administrative, executive assistant, development, or comparable support experience.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent verbal and written communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Experience with nonprofit fundraising databases or CRM systems.
• Ability to travel between agency locations and community sites as needed.
• Willingness to work a flexible schedule including evenings and Saturdays.

Responsibilities

• Manage correspondence with donors and funders and prepare acknowledgment letters.
• Maintain donor/funder records and Raiser's Edge data with quality control.
• Manage calendars for the CEO and Executive Office; coordinate meetings and materials.
• Arrange travel (airfare, hotels, transportation) and event logistics for staff.
• Provide admin support for Board/committees and HR/compliance activities.
• Support fundraising reporting and development initiatives.

Skills

Organizational skills

Communication skills

Discretion

Multitasking

Independent work

Teamwork

Flexibility

Travel readiness

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Raiser's Edge

Job description

Beech Brook in Garfield Heights, OH, seeks an Executive Assistant to provide high-level administrative support to the President & CEO and to Development, HR, and compliance activities.

The role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a dynamic nonprofit environment. You will interface with donors, board members, vendors, and community partners, maintaining confidential information with professionalism.