Executive Assistant to Leadership & Board Operations

BioTAB Healthcare; Maryland Heights (MO); On-site; USD 65,000 - 90,000; Full time

Job summary

BioTAB Healthcare is seeking an Executive Assistant to provide high-level operational support to the CEO, CTO, and executive leadership. The role requires precision, proactive coordination, and absolute discretion in governance and administrative tasks.

Responsibilities include board administration, complex calendar and travel coordination, and handling sensitive correspondence with privacy and compliance in mind.

Qualifications

• 3–5 years of administrative or operational experience in a corporate governance, legal, or executive support role.
• Associate’s or Bachelor’s degree in Business Administration, Paralegal studies or related field (preferred).
• Demonstrated success managing complex projects, tracking deliverables, and maintaining rigorous follow-through in fast-paced environments.
• Proven track record of handling sensitive, non-public, or privileged information with absolute discretion and integrity.
• Direct experience supporting senior leadership or Boards of Directors, including minute-taking, agenda preparation, and meeting facilitation.
• Advanced proficiency in professional office suites (GSuite) and collaborative project management platforms (Monday) and data management with Sheets & Excel.
• Experience navigating highly regulated industries, with an understanding of privacy standards.

Responsibilities

• Board Administration: track action items, deadlines, and draft minutes and corporate records.
• Coordinate resources, schedules, and communications; document project outcomes.
• Monitor action items and deadlines; draft professional correspondence.
• Prepare and distribute briefing materials for meetings; ensure attendees are informed.
• Facilitate post-meeting follow-up and communication of board decisions.

Skills

Executive support

Calendar management

Project coordination

Communication

Education

Associate’s or Bachelor’s degree in Business Administration

Tools

GSuite

Monday

Sheets

Excel

Job description

BioTAB Healthcare is seeking an Executive Assistant to provide high-level operational support to the CEO, CTO, and executive leadership. The role requires precision, proactive coordination, and absolute discretion in governance and administrative tasks.

Responsibilities include board administration, complex calendar and travel coordination, and handling sensitive correspondence with privacy and compliance in mind.