Executive Assistant to VP & AVP, SMB

Western Washington University; Bellingham (WA); On-site; USD 86,000 - 99,000; Full time

Job summary

Western Washington University is seeking an Executive Assistant to the Vice President of Business and Financial Affairs and the Associate Vice President for Strategy, Management, and Budget. This role provides confidential executive support, manages calendars, coordinates travel, and prepares briefing materials for senior leaders.

The position requires a Bachelor's degree with 5+ years of executive support experience, strong organizational and communication abilities, and proficiency with budget

Qualifications

• Bachelor’s degree and at least 5 years of progressively responsible administrative or executive support experience.
• Ability to handle highly confidential and sensitive information.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication and interpersonal skills.
• Experience with budget management and Microsoft Office suite.

Responsibilities

• Provide advanced administrative support to the Vice President and AVP SMB including scheduling, travel, projects, events, and correspondence.
• Maintain a complex calendar, coordinate meetings, and manage priorities across executives.
• Prepare and organize Board and FARM materials, reports, and briefing documents.
• Coordinate domestic and international travel and related expense processes.
• Support emergency/incident communications and executive recruitment activities.

Skills

Executive support

Confidential information handling

Calendar management

Communication

Budget management

Microsoft Office

Interpersonal skills

Problem solving

Education

Bachelor’s degree and 5+ years in admin/executive support

Tools

Microsoft PowerPoint

Canva

Adobe Creative Suite

Job description

Western Washington University is seeking an Executive Assistant to the Vice President of Business and Financial Affairs and the Associate Vice President for Strategy, Management, and Budget. This role provides confidential executive support, manages calendars, coordinates travel, and prepares briefing materials for senior leaders.

The position requires a Bachelor's degree with 5+ years of executive support experience, strong organizational and communication abilities, and proficiency with budget