Executive Assistant to Vitality & Community Investment

City of Flagstaff; Flagstaff (AZ); On-site; USD 50,000 - 74,000; Full time

Benefits offered by this job

ASRS 100% match

Health insurance

Dental & Vision

Paid holidays

Vacation & Sick Leave

Tuition assistance

Wellness program

Job summary

The City of Flagstaff seeks an organized administrative professional to support the Economic Vitality Director and Community Investment Director, and to assist the Beautification and Public Art Commission. The role involves drafting correspondence, managing databases, planning events, and coordinating procurement and payroll tasks.

Ideal candidates will have an Associate’s degree and 2 years of advanced admin experience, with strong communication and confidential-record handling abilities.

Qualifications

• Associate degree required; two years of high-responsibility administrative experience preferred.
• May substitute education/experience on a year-for-year basis.
• Office support, data management, and report preparation experience welcomed.

Responsibilities

• Provide high-level administrative support to Economic Vitality and Community Investment Directors.
• Draft correspondence, prepare reports, maintain databases, and coordinate meetings and events.
• Serve as staff resource to Beautification and Public Art Commission and related programs.
• Process procurement documents, invoices, and budget allocations for various divisions.
• Maintain confidential records and executive files; take minutes and assist with payroll and travel arrangements.

Skills

Administrative support

Customer service

Communication

Proofreading

Education

Associate’s degree

Tools

Smartfolio

Job description

The City of Flagstaff seeks an organized administrative professional to support the Economic Vitality Director and Community Investment Director, and to assist the Beautification and Public Art Commission. The role involves drafting correspondence, managing databases, planning events, and coordinating procurement and payroll tasks.

Ideal candidates will have an Associate’s degree and 2 years of advanced admin experience, with strong communication and confidential-record handling abilities.