Education Coordinator & Gallery Assistant

Creative Flagstaff; Flagstaff (AZ); On-site; USD 24,000 - 27,000; Full time

Benefits offered by this job

Group life insurance

401k with employer match

Paid time off / sick leave / holidays

Job summary

Creative Flagstaff is seeking an Education Coordinator & Gallery Assistant in Flagstaff, AZ to oversee educational programs and assist with gallery operations at the Coconino Center for the Arts. The role blends youth education with hands‑on gallery support and exhibition work.

The in-person position requires regular weekend and evening hours to support programs, exhibitions and events; Associates degree preferred and 1–2 years in youth education are encouraged.

Qualifications

• Experience designing and implementing educational programs for youth and older adults.
• Strong organizational and planning abilities.
• Passion for the arts and community engagement.

Responsibilities

• Coordinate and implement educational programs for Creative Youth, Creative Camps, Afterschool, and Youth Arts Exhibition.
• Develop and manage intergenerational arts education including interactive spaces and exhibition curricula.
• Assist with exhibitions, program coordination, and public participation; document and report activities.

Skills

Education program development

Youth education experience

Organizational skills

Communication

Event coordination

Education

Associate degree preferred

Tools

Microsoft 365

Adobe Creative Suite

Google Workspace

Square POS system

Job description

Creative Flagstaff is seeking a community-focused arts educator with experience working with youth for a dynamic dual role that supports both educational programs and the operation of Coconino Center for the Arts in Flagstaff, Arizona.

The Education Coordinator & Gallery Assistant is responsible for coordinating educational programs offered by Creative Flagstaff and Coconino Center for the Arts. The ideal candidate is passionate about the arts, has experience in education, enjoys working with youth and older adults, and possesses strong organizational skills. This position performs a vital role in the development of co-generational programming and assisting with gallery exhibitions while ensuring a welcoming and informative environment for all visitors.

This is an in-person position that requires regular weekend and evening hours to support educational programs and gallery operations.

WAGE

$23/hr, 20 hrs/week

EDUCATION COORDINATOR

Educational program development and implementation for the following programs and activities:

Creative Youth

• Creative Camps
• Creative Afterschool
• Youth Arts Exhibition

Co-Generational and Creative Aging Educational Programs

Interactive Space: Manage and develop the Educational Interactive Space

Exhibition Curriculum: Develop educational curriculum for youth and older adults

Educational Workshops: Coordinate Multi-generational Arts Workshops

GALLERY ASSISTANT

Program & Public Support: Assist with program coordination and public participation. Responsibilities include, but are not limited to, research, communications, coordination, documentation, and reporting.

Exhibition Preparation: Assist the Exhibition staff in preparation of the galleries and other spaces for exhibitions, programs, and events.

Art Handling: Safely and properly handle works of art and artifacts for uncrating, storage, installation, deinstallation, crating, and shipping.

Front-of-House Ambassador: Present a welcoming face of Coconino Center for the Arts. Serve as the primary gallery attendant for assigned shifts during open hours and special events, ensuring visitors have an engaging and enriching experience.

Membership Support: Support patrons with their membership engagement and membership benefits.

Merchandise & Concessions: Maintain the readiness of the front desk and merchandise areas. Assist in the coordination of the merchandise and concessions program.

Sales & Ticketing: Utilize Point of Sale (POS), ticketing, and other customer relationship software. Handle cash accurately.

Beverage Service: Serve alcohol and other concessions according to Creative Flagstaff policies and procedures, as well as Arizona state law.

Performs other related duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES

Expertise: Demonstrates advancing knowledge, skills and abilities in role

Professionalism: Demonstrates attitudes, behaviors and orientations that are consistent with the conduct, aims and qualities that characterize Creative Flagstaff

Communication: Applies a customer-centered approach to the delivery and exchange of information that leads to mutual understanding and resolution of complaints

Collaboration: Demonstrates the ability to work productively within and across teams to achieve goals that are customer centered

Organizational Advancement: Demonstrates actions that support organizational growth based on a shared understanding of Creative Flagstaff’s services and customer’s needs

Attention to Detail: Is resourceful, productive, and quality oriented

Computer and Software Experience: Microsoft 365, Adobe Creative Suite, DropBox or similar, Google Workspace or similar, Square Register or similar

Behavioral Skills: Problem solver, excellent communicator, self-starter, independent worker, time management, flexible, professional, active listener, networker

EDUCATION

Associates degree preferred; experience could substitute for education

EXPERIENCE

1-2 years of related experience working in youth education preferred

Strong communication and organizational skills

ADDITIONAL REQUIREMENTS/LICENSES/CERTIFICATIONS

Reliable transportation is required.

Current Arizona Title 4 liquor certification or ability to obtain certification after starting position. (Company paid)

State of Arizona Department of Public Safety Level 1 Fingerprint Clearance Card or ability to obtain Clearance Card after starting position. (Company paid)

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is generally performed in an indoor professional office environment, however some programs and events are held outdoors in all seasons.

Position requires flexibility of scheduled work hours which may include frequent evening and weekend hours. Regular evening and weekend hours required for educational activities and gallery schedule.

PHYSICAL ACTIVITIES

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to stand, lift, bend, walk at least 10 blocks and reach.
• Ability to operate an automobile.
• Requires reaching with arms and hands, having good manual dexterity, using hands and fingers to operate a computer and telephone keyboard and tools, handle or feel
• Ability to hear alarms/telephones/normal speaking voice.
• Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.
• Physical effort is generally required which includes maneuvering construction materials, artwork, artifacts, and equipment, some of which might be more than 40 pounds

Creative Flagstaff offers competitive benefits for part-time employees including:

• $50,000 group life
• 3% employer 401k match
• Paid time off, sick leave, vacation, and holidays

Benefits are subject to change at the discretion of the Executive Director or Board of Directors.

Creative Flagstaff is committed to enhancing the diversity of its organization and encourages applications from women, minorities, members of the LGBTQ community, people with disabilities, and veterans. CF is an equal opportunity/affirmative action employer.