Executive Assistant to Visionary CEO

Impact Genome; Chicago (IL); In loco; USD 90.000 - 110.000; Tempo pieno

Vantaggi offerti da questo lavoro

Healthcare including dental and vision

Unlimited PTO

401(k) plan

Competitive salary

Descrizione del lavoro

Impact Genome in Chicago is seeking an Executive Assistant to support the CEO by managing inboxes, calendars, and written communications, and by ensuring meetings run smoothly.

You will build efficient systems, coordinate travel and events, and transition chaos into scalable workflows using AI tools. This fully in-person role at our Lincoln Park office offers close collaboration with a founder and rapid growth opportunities.

Competenze

• Minimum 5+ years of experience supporting a high-velocity CEO, founder, or senior executive.
• Ability to build structure that keeps everything moving as priorities shift.
• Startup speed with meticulous attention to detail and accuracy.
• Excellent writing to upper management and federal/enterprise partners.
• Fluency with AI tools and daily productivity enhancements.

Mansioni

• Inbox triage, prioritization, and response on the CEO's behalf.
• Calendar management across both companies; schedule optimization.
• Draft written communications for senior leaders with zero errors.
• Prepare meetings; capture decisions and follow through on commitments.
• Research, synthesize, and build quick analyses and trackers.
• Maintain relationships and discretion with stakeholders.
• Plan travel, events, and end-to-end logistics; manage expenses.
• Build and improve workflows and templates with AI-enabled automation.

Conoscenze

Systems Builder

Startup speed

Attention to detail

Writer for officials

AI fluency

Discretion with senior leaders

Experience with startups/high-growth//

Microsoft 365

AI tools (Claude)

Formazione

Bachelor’s degree preferred

Strumenti

Microsoft 365

Claude AI

Descrizione del lavoro

Impact Genome in Chicago is seeking an Executive Assistant to support the CEO by managing inboxes, calendars, and written communications, and by ensuring meetings run smoothly.

You will build efficient systems, coordinate travel and events, and transition chaos into scalable workflows using AI tools. This fully in-person role at our Lincoln Park office offers close collaboration with a founder and rapid growth opportunities.