Executive Assistant to Vice Chairs – Contemporary Art

Sotheby's; New York (NY); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Discretionary bonus

Benefits package

Job summary

Sotheby’s in New York seeks an Executive Assistant to provide full administrative support to two Vice Chairmen of Contemporary Art, ensuring discreet, professional guidance and organized operations.

You will manage complex calendars across time zones, coordinate travel, prepare reports and presentations, and liaise with global teams while handling confidential information with professionalism. Expect extended hours and collaboration with a global network.

Qualifications

• Bachelor’s Degree required.
• 2+ years of professional experience in an Executive Assistant role.
• Interest in art, the art market, and auction houses.
• Excellent writing and communication skills.
• Strong multi-tasking and prioritization abilities.
• Discretion handling confidential information with professionalism.
• Ability to interact maturely with key constituents.
• Proficient with MS Office and corporate tools (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Provide daily support for two Vice Chairmen focused on Contemporary Art.
• Manage calendars, coordinate international meetings across time zones.
• Prepare reports and presentations; draft emails and correspondence.
• Arrange travel and submit expense reports; liaise with global staff.
• Support with client relations, relationships and special projects.

Skills

Communication

Organization

Discretion

Multitasking

Attention to detail

Calendar management

Education

Bachelor’s Degree

Tools

CRM

SAP

Client Canvas

Concur

Tableau

Valuation System

Jira

Workvivo

Outlook

Word

Excel

PowerPoint

Job description

Sotheby’s in New York seeks an Executive Assistant to provide full administrative support to two Vice Chairmen of Contemporary Art, ensuring discreet, professional guidance and organized operations.

You will manage complex calendars across time zones, coordinate travel, prepare reports and presentations, and liaise with global teams while handling confidential information with professionalism. Expect extended hours and collaboration with a global network.