Executive Assistant to Art Market Leaders

Sotheby's International; New York (NY); Hybride; USD 55 000 - 60 000; Plein temps

Résumé du poste

Sotheby’s is seeking an Executive Assistant in New York to provide mature, discreet support to two Vice Chairmen of Contemporary Art. You will manage calendars, coordinate travel and meetings across time zones, and draft key correspondence.

Ideal candidates have a Bachelor’s degree, 2+ years in an EA role, and strong writing/organizational skills, with proficiency in Outlook, Excel, and PowerPoint. Flexibility for evenings/weekends is a plus.

Qualifications

• Bachelor’s degree required, with a preference for art history studies.
• 2+ years in an Executive Assistant role or similar responsibilities.
• Excellent writing and communication skills.
• Ability to handle sensitive information with discretion.
• Strong organizational and multi-tasking abilities.
• Proficiency in Outlook, Word, Excel, and PowerPoint.

Responsabilités

• Provide daily support for two Vice Chairs focused on Contemporary Art.
• Manage calendars, schedule internal/external meetings across time zones.
• Prepare reports, presentations, and all written communications.
• Coordinate travel, create itineraries, and submit expense reports.
• Liaise with staff globally and support cross‑office coverage.
• Assist with consignment and post‑sale activities as needed.
• Maintain CRM and corporate tools for client activities.

Connaissances

Executive support

Calendar management

Travel coordination

Communication

Discretion

Interpersonal skills

Formation

Bachelor's Degree

Art history interest

Outils

Outlook

Word

Excel

PowerPoint

CRM

SAP

Client Canvas

Concur

Tableau

Jira

Workvivo

Description du poste

Sotheby’s is seeking an Executive Assistant in New York to provide mature, discreet support to two Vice Chairmen of Contemporary Art. You will manage calendars, coordinate travel and meetings across time zones, and draft key correspondence.

Ideal candidates have a Bachelor’s degree, 2+ years in an EA role, and strong writing/organizational skills, with proficiency in Outlook, Excel, and PowerPoint. Flexibility for evenings/weekends is a plus.