Executive Assistant to Two Vice Chairs — Art Auctions

Cultural Signal; New York (NY); Hybrid; USD 55,000 - 60,000; Full time

Benefits offered by this job

Discretionary bonus

Competitive benefits

Job summary

Sotheby’s in New York seeks an Executive Assistant to support two Vice Chairmen of Contemporary Art. You will provide full business and administrative support, manage calendars across time zones, coordinate travel, prepare reports and presentations, and liaise with staff globally.

Ideal candidates have a Bachelor’s degree and 2+ years in an EA role, with strong writing, organization, and discretion. Weekend hours during marquee sales may be required; a discretionary bonus and benefits apply.

Qualifications

• Bachelor’s degree required; Art-world interest helpful.
• 2+ years in Executive Assistant or similar role.
• Strong writing and communication skills; discretion essential.
• Ability to handle sensitive information and work with global teams.
• Proven calendar, travel, and document management abilities.

Responsibilities

• Provide daily support for two Vice Chairmen focused on Contemporary Art.
• Manage calendars across time zones and coordinate meetings and events.
• Prepare reports, presentations and other written communications.
• Liaise with staff globally and coordinate travel with detailed itineraries.
• Handle expense reports and office communications; assist during marquee sales weekends.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Written communication

Cross-cultural collaboration

multitasking

Education

Bachelor’s Degree

Tools

CRM

SAP

Client Canvas

Concur

Tableau

Valuation System

Jira

Workvivo

Outlook

Word

Excel

PowerPoint

Job description

Sotheby’s in New York seeks an Executive Assistant to support two Vice Chairmen of Contemporary Art. You will provide full business and administrative support, manage calendars across time zones, coordinate travel, prepare reports and presentations, and liaise with staff globally.

Ideal candidates have a Bachelor’s degree and 2+ years in an EA role, with strong writing, organization, and discretion. Weekend hours during marquee sales may be required; a discretionary bonus and benefits apply.