Executive Assistant to Town Leadership | Flexible Hours

Town of Garner; Garner (NC); On-site; USD 62,000 - 94,000; Full time

Job summary

The Town of Garner is seeking an Executive Assistant to provide high‑level administrative support to the Executive Leadership Team in a local government setting. You will manage calendars, prepare documents, coordinate meetings, and assist with budget monitoring and travel arrangements for the Town Manager, Town Attorney, and others.

Successful candidates will demonstrate discretion, detail‑oriented organizational skills, and the ability to handle multiple priorities in a fast‑paced environment.

Qualifications

• An Associate Degree in business administration or a related field and four years of progressively responsible administrative/office management experience
• A Bachelor Degree in business administration or a related field and two years of progressively responsible administrative/office management experience
• An equivalent combination of education and experience.

Responsibilities

• Provides executive level administrative support to the Town Manager, Assistant Town Managers, Town Attorney and Assistant Town Attorneys including scheduling, meeting coordination, document preparation, and daily office operations (supplies, mail, correspondence, calendar).
• Manages communication and information flow between the Town Manager and Assistant Town Managers, Legal Services, Department Heads, advisory boards, and external stakeholders.
• Responds to inquiries, concerns, and requests for information from citizens, staff, council members, and external stakeholders; prepares a variety of scheduled and special reports for the executive leadership team.
• Assists with monitoring expenditures and budget usage and availability; processes invoices as needed.
• Reviews and prepares documents for signature; collects and analyzes data; prepares reports, agenda items, agreements, forms, and other official documentation.
• Coordinates large group meetings and special events for the Town Manager and Town Attorney; arranges travel and conferences for the Town Manager and others for various national, state and local events.
• Maintains a working knowledge of Town operations to resolve minor issues, provide accurate information, and ensure smooth coordination across departments.
• Performs related duties as assigned.

Education

Associate Degree in business administration or related field

Bachelor Degree in business administration or related field

Equivalent combination of education and experience

Job description

The Town of Garner is seeking an Executive Assistant to provide high‑level administrative support to the Executive Leadership Team in a local government setting. You will manage calendars, prepare documents, coordinate meetings, and assist with budget monitoring and travel arrangements for the Town Manager, Town Attorney, and others.

Successful candidates will demonstrate discretion, detail‑oriented organizational skills, and the ability to handle multiple priorities in a fast‑paced environment.