Executive Assistant II

Town-of-Garner; Garner (NC); On-site; USD 62,000 - 94,000; Full time

Job summary

Town of Garner in Garner, NC seeks a full-time Administrative Support role to provide executive-level assistance to the Town Manager and leadership team. Responsibilities include scheduling, meeting coordination, document preparation, and daily office operations.

The ideal candidate will manage communications among departments, respond to inquiries, and prepare reports and agendas. The position requires strong budgeting, invoice processing, and event coordination with occasional travel.

Qualifications

• Associate degree with 4+ years in administrative/office management or
• Bachelor degree with 2+ years in administrative/office management, or
• Equivalent combination of education and experience.

Responsibilities

• Provides executive level administrative support to Town Manager and leadership, including scheduling, meeting coordination, document prep, and daily operations.
• Manages communication between Town Manager, departments, advisory boards, and external stakeholders.
• Responds to inquiries from citizens and staff; prepares scheduled and special reports for the leadership team.
• Monitors expenditures and budget usage; processes invoices as needed.
• Reviews and prepares documents for signature; collects data and prepares reports and forms.
• Coordinates large group meetings and events; arranges travel for officials for various events.
• Maintains knowledge of Town operations to resolve issues and coordinate across departments.
• Performs related duties as assigned.

Skills

Executive support

Office management

Budget tracking

Reporting

Education

Associate Degree in Business Administration

Bachelor Degree in Business Administration

Equivalent education/experience

Tools

Microsoft Office Suite

Invoices processing

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Admin Support Garner, NC, US

2 days ago Requisition ID: 1176

Salary Range: $62,418.00 To $93,627.00 Annually

Duties and Responsibilities:

• Provides comprehensive executive level administrative support to the Town Manager, Assistant Town Managers, Town Attorney and Assistant Town Attorneys including scheduling, meeting coordination, document preparation, and daily office operations (supplies, mail, correspondence, calendar).


• Manages communication and information flow between the Town Manager and Assistant Town. Managers, Legal Services, Department Heads, advisory boards, and external stakeholders.


• Responds to inquiries, concerns, and requests for information from citizens, staff, council members, and external stakeholders; prepares a variety of scheduled and special reports for the executive leadership team.


• Assists with monitoring expenditures and budget usage and availability; processes invoices as needed.


• Reviews and prepares documents for signature; collects and analyzes data; prepares reports, agenda items, agreements, forms, and other official documentation.


• Coordinates large group meetings and special events for the Town Manager and Town Attorney; arranges travel and conferences for the Town Manager and others for various national, state and local events.


• Maintains a working knowledge of Town operations to resolve minor issues, provide accurate information, and ensure smooth coordination across departments.


• Performs related duties as assigned.

Minimum Qualifications:

Applicants must have:

• An Associate Degree in business administration or a related field and four years of progressively responsible administrative/office management experience OR


• A Bachelor Degree in business administration or a related field and two years of progressively responsible administrative/office management experience OR


• an equivalent combination of education and experience.

Additional Information:

Applications must be submitted no later than October 16, 2026. Applicants are strongly encouraged to submit a current resume and cover letter along with their application to provide additional insight into their qualifications.

Starting salary will be commensurate with the selected candidate’s relevant education and experience.

This position is regularly scheduled to work flexible hours, including occasional evenings, early mornings and weekends, to support Town Council meetings, advisory board meetings, special events, or deadlines.