Executive Assistant to the VP, Mission & Ignatian Imagination

University of San Francisco; United States; On-site; USD 85,000 - 89,000; Full time

Job summary

The University of San Francisco seeks an organized Assistant to the Vice President of Division for Mission and Ignatian Imagination. This full-time role supports executive communications, coordinates VP priorities, and serves as the hospitable contact for the Mission Division, Lane Center, and ADEI.

You will manage calendars, prepare meeting materials, assist with governance processes, arrange travel, and help ensure confidential handling of information in a Jesuit educational setting.

Qualifications

• Bachelor’s degree required.
• Master’s or other advanced degree preferred.
• Excellent written and verbal communication skills.
• Minimum of five years of administrative experience in an executive office.
• Experience in a higher educational setting preferred.
• Understanding of USF’s Jesuit Catholic educational mission.
• Appreciation for Ignatian spirituality or Jesuit charism.
• Experience managing an executive-level calendar.
• Strong organizational and planning skills.
• Diplomacy, discretion, and confidentiality essential.
• Proficiency with Google Suite, Word, Excel, PowerPoint, Concur, Workday, Slack, Zoom.

Responsibilities

• Serves as liaison for the Division of Mission and Ignatian Imagination.
• Coordinate VP schedule and communications; brief for meetings with donors and partners.
• Provide confidential administrative support to VP and division offices.
• Manage budgets, expense reports, invoices, and transfers.
• Arrange travel and accommodations for VP and division guests.
• Support communications with President, Provost, Deans, and senior leaders.

Skills

Communication skills

Executive support

Calendar management

Diplomacy & discretion

Project management

Meeting coordination

Stakeholder relations

Written communications

Education

Bachelor's degree

Master's degree

Tools

Google Suite

Microsoft Word

Excel

PowerPoint

Concur

Workday

CanNER

Slack

Zoom

Job description

The University of San Francisco seeks an organized Assistant to the Vice President of Division for Mission and Ignatian Imagination. This full-time role supports executive communications, coordinates VP priorities, and serves as the hospitable contact for the Mission Division, Lane Center, and ADEI.

You will manage calendars, prepare meeting materials, assist with governance processes, arrange travel, and help ensure confidential handling of information in a Jesuit educational setting.