Executive Assistant, Mission & Ignatian Imagination

University of San Francisco; San Francisco, Northern (CA, KY); On-site; USD 70,000 - 100,000; Full time

Job summary

University of San Francisco seeks an Assistant to the Vice President for Mission and Ignatian Imagination to provide high-level executive support and administrative leadership across the Division for Mission and Ignatian Imagination. You will handle confidential communications, coordinate VP priorities, and orchestrate governance and stakeholder relations with campus partners.

The role is full-time and on-site, supporting the VP, Lane Center, and ADEI while promoting the university's Jesuit

Qualifications

• Excellent written and verbal communication skills.
• Experience in an executive office setting is preferred.
• Understanding and commitment to USF’s Jesuit Catholic educational mission.
• Ability to exercise diplomacy, discretion, and confidentiality.
• Experience managing an executive-level calendar.

Responsibilities

• Serve as liaison for the Division of Mission and Ignatian Imagination, ensuring valued, supported, and celebrated stakeholders.
• Coordinate VP of Mission and Ignatian Imagination schedule and communications for strategic use of time.
• Provide confidential executive support to the VP and oversee administrative functions for the Office of the VP, Lane Center, and ADEI.
• Manage budget items including expense reports, vendor invoices, and fund transfers.
• Arrange travel and accommodations for the VP and division leaders and guests.
• Plan and organize activities and events sponsored by the three offices in collaboration with President’s Office and Jesuit community.
• Schedule meetings and assist directors with Lane Center/ADEI scheduling and events.

Skills

Executive calendar management

Written and verbal communication

Diplomacy and discretion

Time and task management

Project management

Education

Bachelor’s degree

Master’s or advanced degree

Tools

Google Suite

Microsoft Word

Excel

PowerPoint

Concur

Workday

Canner

Slack

Job description

University of San Francisco seeks an Assistant to the Vice President for Mission and Ignatian Imagination to provide high-level executive support and administrative leadership across the Division for Mission and Ignatian Imagination. You will handle confidential communications, coordinate VP priorities, and orchestrate governance and stakeholder relations with campus partners.

The role is full-time and on-site, supporting the VP, Lane Center, and ADEI while promoting the university's Jesuit