Mission-Driven Executive Assistant to the President

Dominican House of Studies; Washington (District of Columbia); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health benefits

403B retirement plan

Paid vacation & holidays

Job summary

The Pontifical Faculty of the Immaculate Conception at the Dominican House of Studies in Washington, DC seeks an Executive Assistant to the President for a full-time, in-office role. You will provide dedicated personal support, manage calendars, draft correspondence, coordinate travel, and prepare briefing materials.

The role emphasizes discretion, proactive organization, and the ability to thrive in a faith-based academic environment, with collaboration across institutional leadership and staff.

Qualifications

• Experience in an executive support, administrative, or operational role.
• Proficiency with Microsoft Office; willingness to learn Google Workspace and MacOS.

Responsibilities

• Manage the President’s personal schedule and calendar; prevent conflicts.
• Draft correspondence and meeting requests; monitor email for action items.
• Process and code expenses; track travel and hospitality costs.
• Coordinate travel including flights, hotels, and ground transportation.
• Prepare briefing materials and agendas; take notes and follow up on actions.
• Serve as a professional point of contact for visitors and guests.
• Provide day-of support and respond to ad hoc requests aligned with priorities.

Skills

Executive support

Administrative work

Operational coordination

Tools

Microsoft Office

Google Workspace

MacOS

Job description

The Pontifical Faculty of the Immaculate Conception at the Dominican House of Studies in Washington, DC seeks an Executive Assistant to the President for a full-time, in-office role. You will provide dedicated personal support, manage calendars, draft correspondence, coordinate travel, and prepare briefing materials.

The role emphasizes discretion, proactive organization, and the ability to thrive in a faith-based academic environment, with collaboration across institutional leadership and staff.