Executive Assistant to the Upper School Head

Harker; San Jose (CA); Vor Ort; USD 62.000 - 83.000; Vollzeit

Zusammenfassung

The Harker School in San Jose, CA is seeking an experienced Administrative Assistant to the Head of Upper School. This full-time, 12-month role provides high-level support, calendar management, event coordination, and financial administration to help maintain an organized, welcoming Upper School community.

Ideal candidates will have a Bachelor's degree or equivalent, 3–5 years of administrative experience (preferably in a school setting), and strong skills in organization, communication, and

Qualifikationen

• Bachelor's degree or equivalent combination of education and relevant professional experience.
• 3–5 years of progressively responsible administrative experience, preferably supporting a senior-level leader.
• Experience coordinating projects, events, programs, or administrative operations.
• Previous experience working in a school or educational environment strongly preferred.

Aufgaben

• Provide comprehensive administrative support to the Head of Upper School, including calendar management, scheduling, meeting coordination, and correspondence.
• Serve as primary liaison for students, parents, faculty, staff, and visitors with a welcoming, professional approach.
• Plan and coordinate major Upper School events and oversee event logistics, schedules, materials, and communications.
• Manage Upper School calendar, bell schedules, long-range event planning, and scheduling conflicts.
• Oversee routine financial processes, including invoices, credit card reconciliation, and reimbursements; monitor the office budget.
• Collaborate with departments on school-wide initiatives and support special projects.

Kenntnisse

Organizational skills

Project management

Communication

Discretion

Judgment

Multitasking

Prioritization

Interpersonal skills

Attention to detail

Microsoft 365

Google Workspace

Ausbildung

Bachelor's degree or equivalent

Tools

Microsoft 365

Google Workspace

Jobbeschreibung

The Harker School in San Jose, CA is seeking an experienced Administrative Assistant to the Head of Upper School. This full-time, 12-month role provides high-level support, calendar management, event coordination, and financial administration to help maintain an organized, welcoming Upper School community.

Ideal candidates will have a Bachelor's degree or equivalent, 3–5 years of administrative experience (preferably in a school setting), and strong skills in organization, communication, and