Executive Assistant to the Superintendent and Board of Education/District

Harrison School District 2; Colorado Springs (CO); On-site; USD 33,000 - 48,000; Full time

Job summary

Harrison School District 2 in Colorado Springs seeks an experienced administrative professional to provide confidential support to the Superintendent of Schools and Board of Education, ensuring they are prepared with information, documents, and timely communication for every function.

Responsibilities include preparing agendas and minutes, handling parent inquiries with professionalism, coordinating with departments, assisting with budgets, and administering district elections in coordination

Qualifications

• High school diploma or equivalent; BA/BS preferred.
• Over four years' experience in an administrative assistant/executive secretarial position.
• English and Spanish language proficiency.
• Strong math, writing, communication, and basic accounting skills.

Responsibilities

• Prepare agendas for Superintendent Cabinet, district-level meetings, and other meetings; transcribe notes and distribute.
• Handle parent/patron concerns professionally and neutrally.
• Serve as liaison with Board of Education, other districts, staff, patrons, and students.
• Prepare correspondence, memoranda, and reports requiring familiarity with legal mandates and policies.
• Develop annual budgets and monitor expenditures for districts and departments.
• Administer the election process for district school board vacancies and ballot questions.
• Gather and organize data for use; interpret policies and procedures for staff.
• Post policy revisions on the district website; maintain copies for public inspection.
• Arrange facility and catering for meetings; maintain files.
• Perform other duties as assigned.

Skills

English

Spanish

Education

High school diploma or equivalent

BA/BS preferred

Job description

261- Work Day Calendar

Hourly Pay Rate: $29.43+ (Salary placement is based on experience.)

https://www.hsd2.org/our-district/financial-transparency

Job Summary

Provides comprehensive confidential administrative support to the Superintendent of Schools and Board of Education to ensure they are fully prepared with information, documentation, and communication for every function and activity in which they are involved. Designated Election Official for the District.

• Prepares agendas all Superintendent Cabinet, district-level meetings, Collaborative Decision Making Team meetings, and any other meetings as required by the Superintendent; records and transcribes notes for these meetings and distributes to the appropriate individuals.
• Frequently is the contact for parent/patron concerns/complaints and must be professional, calm, and remain neutral during sometimes hostile and/or hysterical conversations. Requires patience, skill, and tact to resolve the issues or to refer these calls to the appropriate administrator(s) for attention and resolution.
• Communicates requests from the Superintendent to departments and all administrative staff and provides follow up on all such requests to be received in a timely manner. Serves as a communication liaison with the Board of Education, area school districts, staff, patrons, and students.
• Prepares correspondence, memoranda, reports, and other documents that include technical terminology requiring a familiarity with legal mandates, policies, regulations, and operational procedures affecting the Superintendent's functional responsibilities.
• Develops annual budgets and approves expenditures from Superintendent and Board of Education budget areas. Monitors budgets of departments/divisions that report to the Superintendent.
• Administers the election process for district school board vacancies and ballot questions. Files appropriate documents and reports with the County Clerk and Recorder and Secretary of State according to the established election timeline. Facilitates execution of Intergovernmental Agreement with County Clerk and Recorder. Conducts procedure to determine candidate ballot order and certifies official ballot content with County Clerk and Recorder. Compiles and distributes Board candidate information and petition packets. Verifies petition signatures. Notarizes appropriate election documents. Composes appropriate correspondence to successful and unsuccessful candidates. Performs any other duties regarding the District election.
• Obtains and organizes pertinent data as needed and puts it in usable form.
• Interprets policies, regulations, and operational procedures for those persons contacting the Superintendent's office either by telephone, in writing, or in person.
• Monitors and records revisions of policies, procedures, exhibits, and directives and ensures prompt posting on the district web page upon approval by the Board of Education. Maintains updated copies of all policies and procedures and keeps them available for public inspection.
• Makes facility and catering arrangements for meeting/work sessions/retreats.
• Maintains Superintendent's and Board of Education files.
• Performs other duties as assigned.

For School Year 2026-2027

261- Work Day Calendar

Hourly Pay Rate: $29.43+ (Salary placement is based on experience.)

Click on the following link to view the full pay range on the ESP Salary Schedule: https://www.hsd2.org/our-district/financial-transparency

Job Summary

Provides comprehensive confidential administrative support to the Superintendent of Schools and Board of Education to ensure they are fully prepared with information, documentation, and communication for every function and activity in which they are involved. Designated Election Official for the District.

Essential Duties And Responsibilities

• Prepares agendas all Superintendent Cabinet, district-level meetings, Collaborative Decision Making Team meetings, and any other meetings as required by the Superintendent; records and transcribes notes for these meetings and distributes to the appropriate individuals.
• Frequently is the contact for parent/patron concerns/complaints and must be professional, calm, and remain neutral during sometimes hostile and/or hysterical conversations. Requires patience, skill, and tact to resolve the issues or to refer these calls to the appropriate administrator(s) for attention and resolution.
• Communicates requests from the Superintendent to departments and all administrative staff and provides follow up on all such requests to be received in a timely manner. Serves as a communication liaison with the Board of Education, area school districts, staff, patrons, and students.
• Prepares correspondence, memoranda, reports, and other documents that include technical terminology requiring a familiarity with legal mandates, policies, regulations, and operational procedures affecting the Superintendent's functional responsibilities.
• Develops annual budgets and approves expenditures from Superintendent and Board of Education budget areas. Monitors budgets of departments/divisions that report to the Superintendent.
• Administers the election process for district school board vacancies and ballot questions. Files appropriate documents and reports with the County Clerk and Recorder and Secretary of State according to the established election timeline. Facilitates execution of Intergovernmental Agreement with County Clerk and Recorder. Conducts procedure to determine candidate ballot order and certifies official ballot content with County Clerk and Recorder. Compiles and distributes Board candidate information and petition packets. Verifies petition signatures. Notarizes appropriate election documents. Composes appropriate correspondence to successful and unsuccessful candidates. Performs any other duties regarding the District election.
• Obtains and organizes pertinent data as needed and puts it in usable form.
• Interprets policies, regulations, and operational procedures for those persons contacting the Superintendent's office either by telephone, in writing, or in person.
• Monitors and records revisions of policies, procedures, exhibits, and directives and ensures prompt posting on the district web page upon approval by the Board of Education. Maintains updated copies of all policies and procedures and keeps them available for public inspection.
• Makes facility and catering arrangements for meeting/work sessions/retreats.
• Maintains Superintendent's and Board of Education files.
• Performs other duties as assigned.

Education, Training And Experience

• High school diploma or equivalent. BA/BS preferred.
• Over four years' experience in an administrative assistant/executive secretarial position.
• English/Spanish required.
• Basic math, writing, communication, and accounting skills. Basic knowledge of modern office practices and procedures, advanced computer skills (word processing, database management, spreadsheets, 55 wpm).
• Ability to meet public in positive manner in person, display skills for establishing interpersonal relations with co-workers, staff, and district patrons.
• Operating knowledge of copier, fax, and printer required at hire.
• Ability to obtain Notary Public Commission.
• Criminal background check and District fingerprinting required.

NOTE

The selected candidate may have the opportunity to participate in transition days each week prior to their official start date to support a smooth transfer of responsibilities and provide continuity of service. The anticipated official start date for this position is mid-March 2027. The schedule and number of transition days will be determined in coordination with the selected candidate and the District.

Applicants who upload a copy of their transcripts or certifications to their application may choose to redact any dates included on the transcripts or certifications, including date of birth and dates of attendance/graduation/completion. An un-redacted copy will be requested if an employment offer is extended. In addition, submitted resumés may also exclude dates of attendance or graduation for high school and/or post-secondary education.

FLSA: Non-Exempt