Executive Assistant I, District Improvement and Accountability

Cypress-Fairbanks ISD; Cypress (TX); On-site; USD 43,000 - 53,000; Full time

Job summary

Cypress-Fairbanks ISD is seeking an experienced Administrative Secretary to support the department with clerical tasks, budget records, and scheduling. The role requires strong English communication, attention to detail, and the ability to handle confidential information across campuses.

Responsibilities include preparing documents, managing calendars, travel arrangements, and coordinating with staff and administrators.

Qualifications

• High school diploma or GED; some college or administrative office experience.
• Minimum 5 years as administrative secretary; 3+ years in public education preferred.
• Excellent English verbal and written communication skills.
• Strong organizational and time-management abilities; detail-oriented; able to prioritize multiple tasks.
• Advanced proficiency in Microsoft Office, Google Workspace, eSchool, and eFinance.
• Maintain confidentiality and handle sensitive information with discretion.
• Experience managing complex schedules and overseeing projects.
• Ability to work independently and in a team; show initiative to resolve issues and improve processes.
• Strong interpersonal skills to build relationships across departments and campuses.

Responsibilities

• Prepare correspondence, forms, manuals, reports, and presentations.
• Maintain physical and electronic department files and records.
• Perform routine bookkeeping tasks and maintain department budget records.
• Compile pertinent data for reports.
• Answer calls, take messages, and route to staff.
• Arrange department meetings, prepare materials, schedule, and set up facilities.
• Maintain administrator's calendar and travel arrangements.
• Maintain department and assistant superintendent schedules.
• Compile, monitor, and process personnel time and payroll records.
• Perform other duties as assigned by the Assistant Superintendent.

Job description

• High school diploma/GED equivalent, some college preferred or administrative office experience.
• Minimum of 5 years of experience as an administrative secretary, with a minimum of 3 in public education setting preferred.
• Excellent English verbal and written communication skills.
• Strong organizational and time-management abilities, detail-oriented, and the ability to prioritize multiple tasks effectively.
• Advanced proficiency in Microsoft Office Suite, Google Workspace Tools, eSchool, and eFinance.
• Proven ability to maintain confidentiality and handle sensitive information with discretion.
• Experience managing complex schedules and overseeing projects.
• Ability to work independently and as part of a team, demonstrating initiative in resolving issues and improving processes.
• Strong interpersonal skills, with the ability to build collaborative working relationships across departments and campuses.

Qualifications

• High school diploma/GED equivalent, some college preferred or administrative office experience.
• Minimum of 5 years of experience as an administrative secretary, with a minimum of 3 in public education setting preferred.
• Excellent English verbal and written communication skills.
• Strong organizational and time-management abilities, detail-oriented, and the ability to prioritize multiple tasks effectively.
• Advanced proficiency in Microsoft Office Suite, Google Workspace Tools, eSchool, and eFinance.
• Proven ability to maintain confidentiality and handle sensitive information with discretion.
• Experience managing complex schedules and overseeing projects.
• Ability to work independently and as part of a team, demonstrating initiative in resolving issues and improving processes.
• Strong interpersonal skills, with the ability to build collaborative working relationships across departments and campuses.

Terms Of Employment

244 days

Salary/Paygrade

$48,178/CP-8

Salary Range (based on experience) as set by the Board of Trustees for the 2026-2027 school year.

Essential Functions

• Prepare correspondence, forms, manuals, reports, and presentations.
• Maintain physical and electronic department files and records.
• Perform routine bookkeeping tasks and maintain department budget records.
• Compile pertinent data as needed when preparing reports.
• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• Make meeting arrangements for department activities, including preparing materials, scheduling, and setting up facilities.
• Maintain a schedule of appointments for the administrator and make travel arrangements.
• Maintain calendar with department and assistant superintendent schedules.
• Compile, monitor, and process personnel time and payroll records.
• Perform other duties as assigned by the Assistant Superintendent.

Working Conditions

Mental Demands/Physical Demands/Environmental Factors: Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer.

Deadline To Apply

Until filled.

Applications will be reviewed.

Not all applicants will be interviewed.

Hiring Managers may choose to email you regarding this application. Please monitor your email regularly for any communication.