Executive Assistant for Curriculum & Instruction Department

Illinois Education Job Bank; Riverdale (IL); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Competitive benefits

Job summary

The Illinois Association of School Administrators seeks an Executive Assistant to the Curriculum & Instruction Department to provide high-level administrative, organizational, and operational support for district-wide instructional programs.

Responsibilities include managing calendars, preparing agendas and reports, maintaining filing systems, coordinating PD and assessments, and drafting communications for principals and external partners.

Qualifications

• High school diploma or equivalent.
• Minimum of 3–5 years of administrative support experience.
• Proficiency in office technology systems.
• Strong organizational and time management skills.
• Experience in an education or school district setting is a plus.

Responsibilities

• Provide executive and department support to the Assistant Superintendent and C&I leadership team.
• Manage calendars, schedule meetings, and coordinate logistics for department initiatives.
• Prepare agendas, presentations, reports, and correspondence.
• Maintain organized digital and physical filing systems for curriculum, assessments, and compliance documents.
• Track departmental budgets, purchase orders, and expenditures.
• Assist in the organization and distribution of curriculum materials and instructional resources.
• Maintain curriculum documents, pacing guides, and digital repositories.
• Support coordination of textbook adoption processes and instructional material inventories.
• Assist with onboarding materials for instructional staff and new hires.
• Manage PD calendars and communication to staff.
• Support summer learning programs, leadership academies, and instructional coaching schedules.
• Compile feedback data and assist in PD evaluation reporting.
• Assist in coordinating district assessments, scheduling, materials distribution, and compliance tracking.
• Maintain assessment calendars and communication timelines.
• Support data entry, organization, and reporting for student achievement data.
• Draft and distribute department communications, newsletters, and updates.
• Prepare board reports, presentations, and executive summaries.
• Coordinate communication related to instructional initiatives and district priorities.
• Maintain records to ensure compliance with district, state, and federal requirements.
• Assist with documentation for grants, school improvement plans, and reporting requirements.

Skills

Organizational skills

Microsoft Office & Google Workspace

Data management & reporting

Written & verbal communication

Event & project coordination

Education

Associate's or Bachelor's in education, business administration, or related field

High school diploma or equivalent

Job description

Executive Assistant for Curriculum & Instruction Department

Duties

The Administrative Assistant for the Curriculum & Instruction Department provides high-level administrative, organizational, and operational support to ensure the efficient functioning of district-wide instructional programs, initiatives, and services. This role supports curriculum implementation, professional development coordination, assessment systems, and communication across schools.

The position requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities while maintaining confidentiality and professionalism.

Core Responsibilities

1. Executive & Departmental Support

• Provide direct administrative support to the Assistant Superintendent and C&I leadership team
• Manage calendars, schedule meetings, and coordinate logistics for department initiatives
• Prepare agendas, presentations, reports, and correspondence
• Maintain organized digital and physical filing systems for curriculum, assessments, and compliance documents
• Track departmental budgets, purchase orders, and expenditures
• Assist in the organization and distribution of curriculum materials and instructional resources
• Maintain curriculum documents, pacing guides, and digital repositories
• Support coordination of textbook adoption processes and instructional material inventories
• Assist with onboarding materials for instructional staff and new hires

3. Professional Development (PD) Support

• Manage PD calendars and communication to staff
• Support summer learning programs, leadership academies, and instructional coaching schedules
• Compile feedback data and assist in PD evaluation reporting

4. Assessment & Data Systems Support

• Assist in coordinating district and state assessments (e.g., scheduling, materials distribution, compliance tracking)
• Maintain assessment calendars and communication timelines
• Support data entry, organization, and reporting for student achievement data
• Collaborate with school sites to ensure timely submission of required data

5. Communication & Stakeholder Support

• Serve as a primary point of contact for principals, teachers, and external partners
• Draft and distribute department communications, newsletters, and updates
• Support preparation of board reports, presentations, and executive summaries
• Coordinate communication related to instructional initiatives and district priorities

6. Compliance & Documentation

• Maintain records to ensure compliance with district, state, and federal requirements
• Assist with documentation for grants, school improvement plans, and reporting requirements
• Ensure confidentiality of sensitive information (student data, personnel information)

7. Project & Initiative Management

• Support implementation of district initiatives (e.g., MTSS, curriculum adoption, instructional frameworks)
• Track timelines, deliverables, and progress monitoring for department projects

Qualifications

Knowledge

• K–8 educational systems, curriculum, and instructional practices (preferred)
• Office management systems and procedures
• Basic understanding of assessment systems and data reporting

Skills

• Strong organizational and time management skills
• Advanced proficiency in Microsoft Office and Google Workspace
• Data management and reporting skills
• Professional written and verbal communication
• Event and project coordination

Abilities

• Manage multiple priorities and deadlines in a fast-paced environment
• Maintain confidentiality and professionalism
• Work independently and collaboratively
• Anticipate needs and proactively problem-solve
• Provide high-level customer service to diverse stakeholders

Qualifications

Required

• High school diploma or equivalent
• Minimum of 3–5 years of administrative support experience
• Proficiency in office technology systems

Preferred

• Associate's or Bachelor's degree in education, business administration, or related field
• Experience in a school district or educational setting
• Familiarity with student information systems and assessment platforms

Salary/Benefits

Salary/Benefits:

$55,000 - $60,000. The District offers fringe benefits, including life, medical, dental and vision insurance.

Additional Notes

Working Conditions

• Primarily office-based with occasional travel to school sites
• May require evening hours for board meetings or professional development events
• Extended screen time and frequent communication responsibilities

Physical Requirements

• Ability to sit, stand, and move throughout the office environment
• Ability to lift up to 25 pounds (materials, supplies)
• Ability to operate standard office equipment

Reports To:

Assistant Superintendent of Curriculum and Instruction.