High School Bookkeeper/Athletic Secretary

Harrison School District 2; Colorado Springs (CO); On-site; USD 24,000 - 35,000; Full time

Job summary

Harrison School District 2 is seeking a detail-oriented financial support role to maintain school activity accounts, process expenditures, and assist the main office. This position supports the athletic program and coordinates with coaches, families, and schools.

The role requires up to 2 years of clerical accounting experience, a high school diploma, and basic math and computer skills. Strong organizational abilities and reliability are essential for daily office operations and event

Qualifications

• High school diploma or equivalent.
• Up to 2 years experience in secretarial and clerical accounting and general bookkeeping.
• Basic math, computer and accounting skills.
• A minimum of 55 wpm typing skills required.
• Criminal background check and District fingerprinting required.

Responsibilities

• Maintain all school activity account records, receive deposits, and disburse all monies generated by these accounts.
• Monitor and process all expenditure from the general fund and executory/activity accounts including deposits, accounting software data entry, warehouse orders, bill payment, etc.
• Assist in daily office functions by troubleshooting equipment, keeping inventory of supplies, and ordering materials.
• Input game schedules in Arbiter and coordinate with other schools to confirm game times, dates, rosters, and staff.
• Update the athletic website and social media accounts; organize student-athlete registration via Arbiter and support coaches and families.
• Serve as secretary to the Athletic Director and provide receptionist duties as assigned.
• Process requisitions for supplies and equipment for school and athletics; route deliveries.
• Coordinate with coaches on post-season awards and banquet needs.
• Compile data and submit reports to district finance office.
• Participate in budgeting committees and other voluntary committees.
• Process transportation forms for field trips and all athletic events.
• Note: safety and policy compliance notes may apply.

Education

High school diploma or equivalent

Tools

Arbiter

Accounting software

Job description

200- Work Day Calendar

Hourly Pay Rate: $21.50+ (Salary placement is based on experience.)

https://www.hsd2.org/our-district/financial-transparency

Job Summary

Maintain all financial records of the school and support the operation of the school's main office. Provide support for the school's athletic program.

• Maintain all school activity account records, receive deposits, and disburse all monies generated by these accounts.
• Monitor and process all expenditure from the general fund and executory/activity accounts including deposits, accounting software data entry, warehouse orders, bill payment, etc. Complete other miscellaneous duties, including receive/process orders, answer questions, and perform general record-keeping duties. Reconcile p-card statements, maintain petty cash fund, complete quarterly sales tax reports.
• Ensure daily functions of the school office are completed by assisting the principal in trouble‑shooting office equipment and/or calling in for service, keeping an inventory of related office supplies, and ordering and maintaining an adequate supply of general office materials. Operate and ensure that equipment is safe.
• Input games schedules into Arbiter and coordinates with other schools to confirm game times/dates and rosters. Organize game workers and communicates the schedule of events to all support staff.
• Update the athletic website and social media accounts regularly. Organize student‑athlete registration via Arbiter and support coaches and families in the registration process.
• Act as secretary to the Athletic Director and as his/her liaison between students, parents, coaches, staff members, and the public. Provide receptionist duties as assigned, including receive and route calls/messages; screen unexpected callers; and assist visitors (i.e., answer questions, provide directions, etc.).
• Process requisitions for supplies/materials and equipment for both school and athletics. Receive and route deliveries to appropriate personnel and departments.
• Coordinate with coaches on all post‑season awards and banquet needs.
• Compile data and submit reports to district finance office.
• Serve on required budget committee and voluntary committees.
• Process transportation forms for field trips and all athletic events.
• Assess fines for lost, damaged books and equipment, send letters to parents to recover fines, and process insurance forms and route appropriately.
• Assist in preparing general fund budget allocated to building.
• Update/compute list of school's inventory.
• Perform other duties as assigned.

For School Year 2026-2027

200- Work Day Calendar

Hourly Pay Rate: $21.50+ (Salary placement is based on experience.)

Job Summary

Maintain all financial records of the school and support the operation of the school's main office. Provide support for the school's athletic program.

Essential Duties And Responsibilities

• Maintain all school activity account records, receive deposits, and disburse all monies generated by these accounts.
• Monitor and process all expenditure from the general fund and executory/activity accounts including deposits, accounting software data entry, warehouse orders, bill payment, etc. Complete other miscellaneous duties, including receive/process orders, answer questions, and perform general record-keeping duties. Reconcile p-card statements, maintain petty cash fund, complete quarterly sales tax reports.
• Ensure daily functions of the school office are completed by assisting the principal in trouble‑shooting office equipment and/or calling in for service, keeping an inventory of related office supplies, and ordering and maintaining an adequate supply of general office materials. Operate and ensure that equipment is safe.
• Input games schedules into Arbiter and coordinates with other schools to confirm game times/dates and rosters. Organize game workers and communicates the schedule of events to all support staff.
• Update the athletic website and social media accounts regularly. Organize student‑athlete registration via Arbiter and support coaches and families in the registration process.
• Act as secretary to the Athletic Director and as his/her liaison between students, parents, coaches, staff members, and the public. Provide receptionist duties as assigned, including receive and route calls/messages; screen unexpected callers; and assist visitors (i.e., answer questions, provide directions, etc.).
• Process requisitions for supplies/materials and equipment for both school and athletics. Receive and route deliveries to appropriate personnel and departments.
• Coordinate with coaches on all post‑season awards and banquet needs.
• Compile data and submit reports to district finance office.
• Serve on required budget committee and voluntary committees.
• Process transportation forms for field trips and all athletic events.
• Assess fines for lost, damaged books and equipment, send letters to parents to recover fines, and process insurance forms and route appropriately.
• Assist in preparing general fund budget allocated to building.
• Update/compute list of school's inventory.
• Perform other duties as assigned.

Education, Training And Experience

• High school diploma or equivalent.
• Up to 2 years experience in secretarial and clerical accounting and general bookkeeping.
• Basic math, computer and accounting skills.
• Operating knowledge of general office equipment preferred at hire. A minimum of 55 wpm typing skills required.
• Ability to promote and follow Board of Education Coherent Governance Policies, District Policies and building and department procedures; communicate, interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds and recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator.
• Criminal background check and District fingerprinting required.

Note:

Applicants who upload a copy of their transcripts or certifications to their application may choose to redact any dates included on the transcripts or certifications, including date of birth and dates of attendance/graduation/completion. An un-redacted copy will be requested if an employment offer is extended. In addition, submitted resumés may also exclude dates of attendance or graduation for high school and/or post‑secondary education.

FLSA: Non-Exempt