Strategic Executive Assistant, University Advancement

Rochester Institute of Technology; United States; On-site; USD 33,000 - 52,000; Full time

Job summary

Rochester Institute of Technology is seeking an Executive Assistant to provide executive-level support to the Vice President for University Advancement. The role manages complex calendars, coordinates travel, prepares briefing materials, and liaises with leadership, donors, and partners.

It requires proactive, highly organized, and discreet professionals with strong communication skills. The position serves as a trusted representative of the Vice President’s Office and supports university

Qualifications

• Bachelor's degree in a related field and at least 5 years of related experience.
• Experience supporting senior executives with confidential information.
• Strong organizational and time-management skills; proactive and independent work style.

Responsibilities

• Oversees and manages complex calendars for senior leaders, ensuring efficient scheduling.
• Arranges and coordinates travel plans, including flights, accommodations, and transportation.
• Organizes, prepares, and facilitates meetings with agendas and materials.
• Drafts and reviews communications on behalf of senior leaders while maintaining confidentiality.
• Acts as primary contact between executives and internal/external stakeholders; resolves inquiries.
• Performs budget-related analysis and reconciles purchases as needed.

Skills

Calendar management

Travel coordination

Meeting facilitation

Discretion & confidentiality

Communication

Research & reporting

Education

Bachelor's degree in related field

Tools

MS Office Suite

Calendar management software

Job description

Rochester Institute of Technology is seeking an Executive Assistant to provide executive-level support to the Vice President for University Advancement. The role manages complex calendars, coordinates travel, prepares briefing materials, and liaises with leadership, donors, and partners.

It requires proactive, highly organized, and discreet professionals with strong communication skills. The position serves as a trusted representative of the Vice President’s Office and supports university