Executive Assistant to the President | Travel & Scheduling

First Liberty Institute; Plano (TX); On-site; USD 65,000 - 95,000; Full time

Job summary

First Liberty Institute is seeking an Executive Assistant to partner with the President and manage schedules, travel, communications, and priorities with excellence. The role requires coordinating meetings, preparing executive materials, and handling confidential information across internal and external stakeholders.

The ideal candidate has 5+ years of admin experience, including senior-level support, and strong MS Office skills. Some travel may be required.

Qualifications

• Minimum 5+ years of progressively responsible administrative experience.
• At least 3 years supporting a senior level executive.
• Must be able to maintain confidentiality and handle sensitive information.
• Proficient in Microsoft Office suite and email/calendar tools.

Responsibilities

• Provide comprehensive administrative support to the President with high accuracy and professionalism.
• Anticipate administrative and logistical needs and address issues proactively.
• Prepare correspondence, briefing documents, reports, and executive materials.
• Track commitments, deadlines and follow up on action items.
• Coordinate meetings, travel arrangements, and donor/partner engagements.
• Maintain accurate contact information and relationship records across departments.
• Handle routine matters independently with appropriate escalation when needed.
• Manage calendars, communications, travel itineraries, and expense reporting.

Skills

Communication skills

Discretion & confidentiality

Adaptability

Executive support

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

First Liberty Institute is seeking an Executive Assistant to partner with the President and manage schedules, travel, communications, and priorities with excellence. The role requires coordinating meetings, preparing executive materials, and handling confidential information across internal and external stakeholders.

The ideal candidate has 5+ years of admin experience, including senior-level support, and strong MS Office skills. Some travel may be required.