Executive Assistant to the President/Rector

Archdiocese of Detroit; Detroit (MI); On-site; USD 36,000 - 44,000; Full time

Job summary

Sacred Heart Major Seminary in Detroit seeks an Executive Assistant to the President/Rector to provide comprehensive administrative, relational, and communication support. This role serves as a key point of coordination, helping foster a welcoming, professional, and mission-focused environment that supports priestly vocations and lay ministry.

The ideal candidate will hold at least an Associate’s Degree with 3 years of admin experience, demonstrate strong organizational and communication skills,

Qualifications

• Associates degree or higher and 3 years of administrative experience.
• Strong organization, relational, and communication skills.
• Proficiency in Google Apps, MS Word, Excel, Publisher, PowerPoint; familiarity with student information systems.

Responsibilities

• Receives office visitors, calls, and emails; maintains clear communications.
• Manages multiple calendars and coordinates travel.
• Prepares meeting minutes; handles confidential documents and board communications.
• Input and maintain seminarian student information in the SIS.

Skills

Excellent organization

Relational skills

Communication skills

Confidentiality awareness

Education

Associate’s Degree or higher

Tools

Google Applications

Microsoft Word

Excel

Publisher

PowerPoint

Student information systems

Job description

SACRED HEART MAJOR SEMINARY

Executive Assistant to the President/Rector

Full-Time Position

Hourly Range: $26 - $32

The Executive Assistant to the President/Rector provides comprehensive administrative, relational, and communication support to the President/Rector and assists with the effective operation of seminary functions. This position serves as a key point of coordination and communication, helping to foster a welcoming, professional, and mission-focused environment that promotes authentic discernment for priestly vocations and lay ministry.

Essential Duties And Tasks Required By This Job

• Understands and adheres to the mission, vision and values of Sacred Heart Major Seminary
• Receives office visitors, telephone calls, and e-mails, and communicates information as necessary.
• Processes mail, maintains office files, makes copies, and shreds appropriate documents.
• Handles office correspondence, including letter and memo processing.
• Creates, composes, and edits administrative correspondence, forms, and documents
• Sorts, organizes, and files institutional records in digital and physical formats in accordance with seminary policies and procedures
• Responsible for scheduling and maintaining multiple calendars
• Attends Board of Trustee’s meetings and prepares meeting minutes
• Arranges travel plans and itineraries.
• Maintains inventories of office supplies for the Seminary
• Responsible for reconciling and coordinating credit card expenses
• Handles all aspects of the US Postal stamp machine and billings
• Plans and schedules President/Rector meetings and correspondence
• Plans and coordinates SHMS events
• High level interdepartmental cooperation
• Responsible for inputting new seminarian student information in the Student Information System
• Handles confidential and sensitive documents
• Maintains and coordinates room requests (i.e., Chapel, Ward Library, Auditorium, Boardroom) and accommodations for overnight guests.
• Other duties as assigned.

Qualifications

• Possesses an Associate’s Degree or better; three years of administrative experience or its equivalent.
• Demonstrates excellent organization, relational, and communication skills.
• Demonstrates strong computer skills, especially in the use of the Google Applications, Microsoft Word, Excel, Publisher, Power Point, and the capacity to become proficient in other applications, including student information systems.
• Demonstrates ability to maintain a high degree of confidentiality.
• Demonstrates commitment to supporting and advancing the mission of the Church and Sacred Heart Major Seminary.

About The Institution

Founded in 1919, Sacred Heart Major Seminary is a Roman Catholic seminary consisting of a fully-accredited, four-year College of Liberal Arts, as well as a fully-accredited graduate School of Theology. The seminary primarily forms priests according to the Heart of Jesus Christ the Good Shepherd, and further, prepares priests, deacons, and lay ecclesial ministers, equipping them for the work of ministry in the New Evangelization. The institution has approximately 500 students, including individuals from other countries; most students are enrolled on a part-time basis.

Sacred Heart Major Seminary is an Equal Opportunity Employer and considers all candidates for employment equally regardless of age, color, national origin, race, sex, disability status, protected veteran status, or any other characteristic protected by law.