Executive Assistant to the Provost

Denver Seminary; Colorado; On-site; USD 65,000 - 90,000; Full time

Job summary

Denver Seminary is seeking an Executive Assistant to provide high-level administrative support to the Provost. The role ensures efficient office operations, manages complex calendars and events, and serves as a professional liaison to faculty, staff, students, trustees, and external partners.

Responsibilities include coordinating boards and committees, budget support, and leading or coordinating special projects and events; confidentiality and discretion are essential in handling sensitive

Qualifications

• Bachelor’s degree preferred; equivalent combination of education and senior-level administrative experience considered.
• 5+ years of progressively responsible executive-level administrative support, ideally in higher education or a church-related organization.
• Demonstrated proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and virtual meeting tools.

Responsibilities

• Oversee day-to-day office operations with strict confidentiality.
• Manage a complex Provost calendar; coordinate meetings, travel, and follow-ups.
• Draft, proof, and prepare correspondence, reports, and briefing materials; maintain files.

Skills

Executive support

Calendar management

Communication

Confidentiality

Education

Bachelor’s degree preferred

5+ years executive administrative experience

Tools

Microsoft 365

Virtual meeting tools

Job description

Denver Seminary is a vibrant, multidenominational graduate school that prepares men and women to engage the world’s needs with the redemptive power of the Gospel and the life-changing truth of Scripture. We challenge students to grow spiritually, intellectually, and professionally, equipping them to lead God’s people in the accomplishment of His mission.

General Statement of Job Function

The Executive Assistant provides high-level administrative support to the Provost. This role ensures the Provost’s office operates efficiently, coordinates complex calendars and events, advances special projects, and serves as a professional liaison to faculty, staff, students, trustees, and external partners. Acting with sound judgment and discretion, the Executive Assistant anticipates needs, manages information flow, and represents the Provost with excellence.

Essential Functions

• Office Operations & Confidentiality – Oversee day-to-day office operations; establish procedures that promote efficiency, timely information retrieval, and strict confidentiality.
• Calendar, Meetings & Travel – Manage a complex calendar; schedule meetings and conferences; coordinate agendas and materials; arrange domestic travel and itineraries; track follow-ups and action items.
• Communications & Documentation – Draft, proof, and prepare correspondence, reports, presentations, and briefing materials; maintain organized records and files; exercise independent judgment in handling sensitive information.
• Governance & Faculty Support – Provide administrative support related to the Board of Trustees, faculty governance, and Academic Affairs committees; coordinate meeting logistics and minutes as needed.
• Budget & Purchasing Support – Monitor Academic Affairs budget activity; assist with reconciliations, expense reports, and purchasing in alignment with Seminary policies.
• Project & Event Management – Lead or coordinate special projects at the direction of the Provost; plan and execute Academic Affairs events (e.g., retreats, faculty meetings, academic ceremonies), including timelines, task assignments, venues, vendors, and on-site coordination.
• Liaison & Representation – Communicate the Provost’s directives and priorities to internal and external stakeholders with professionalism and clarity.
• Customer Service & Reception – Welcome visitors; triage inquiries; route requests to the appropriate contacts; ensure a hospitable, service-oriented environment.
• Other Duties – Serve on committees as requested and perform other responsibilities as assigned to advance Academic Affairs objectives.

Education & Experience

• Bachelor’s degree preferred; equivalent combination of education and senior-level administrative experience considered.
• Five (5)+ years of progressively responsible executive-level administrative support, ideally in higher education or a church‑related organization.
• Demonstrated proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and virtual meeting tools.

Knowledge, Skills, & Abilities

• Soundly developed administrative and management skills as well as experience at a senior level.
• Comprehension of the range and content of the Provost’s responsibilities and duties.
• Ability to relate graciously and intelligently to the various constituencies of the Seminary.
• Able to maintain confidentiality in the work of the office, including the work of the Provost, the Executive Leadership Team, Board of Trustees, and committees, as well as faculty/staff/student constituency.

Faith Commitment & Institutional Fit

• Committed personal relationship with Jesus Christ and a lifestyle consistent with the Seminary’s Community Values and Behavioral Commitments.
• Agreement with Denver Seminary’s Statement of Faith.
• The Executive Assistant models Christ‑centered service, humility, and integrity in all interactions.

Denver Seminary prepares men and women to engage the needs of the world with the redemptive power of the Gospel and the life-changing truth of Scripture. Through our educational programs and mentoring process, the Seminary challenges students to grow spiritually, intellectually, and professionally to lead God’s people in accomplishing His mission in the world. The position of Executive Assistant to the Provost/Dean supports this mission in the following way:

Role Outcomes

• Personify the educational mission, core values, and Christian beliefs foundational to Denver Seminary.
• Build positive relationships with internal and external constituencies, enhancing trust and collaboration.
• Maintain an efficient, well-run office where priorities are clear, tasks are completed on time, and communication is proactive and professional

Physical Demands and Working Conditions

Normal office working conditions, including computer usage, may require occasional standing, walking, long periods of sitting, climbing stairs, balancing, stooping, kneeling, crouching, or crawling. The employee must occasionally lift and/or move up to 25 pounds.

Equal Opportunity & Faith Commitment

Denver Seminary is an equal opportunity employer committed to excellence in all areas of ministry and operations. As a faith-based institution, Denver Seminary exercises its legal rights to prefer candidates who affirm and support our Statement of Faith and Community Values, consistent with applicable religious exemptions under federal law.

Accommodation:Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position. Applicants who require accommodation during the application process should contact Human Resources.

Note:Employment is contingent upon proof of eligibility to work in the United States and successful completion of a background check.