Executive Assistant to President - Calendar & Travel Lead

Advocate Health; Charlotte (NC); On-site; USD 60,000 - 85,000; Full time

Job summary

Atrium Health Foundation seeks an experienced Executive Assistant to support the President who also serves as VP of Philanthropy for NC and GA markets. The role demands superior calendar coordination, travel planning, and polished communication with high-profile stakeholders.

Responsibilities encompass meeting planning, document preparation, budget assistance, and staff training. A High School Diploma is required, with strong Office proficiency and discretion essential for success.

Qualifications

• Advanced time management and prioritization.
• High degree of confidentiality and discretion.
• Independent problem-solver and initiative.
• Strong written and verbal communication skills; liaising with senior leaders.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Ability to create and compile complex documents and presentations.
• Organizational ability and attention to detail.
• Effective presentation skills.

Responsibilities

• Provides executive-level administrative support, including complex calendar management, travel, event coordination, and project support.
• Manages travel arrangements and expense reporting on executive’s behalf.
• Organizes all aspects of meetings, events, and travel, including agenda preparation, site selection, and document development.
• Greets/high-level visitors, representing the executive leader and serving as liaison for organizational initiatives.
• Initiates communications with other leaders regarding operational, strategic, and substantive matters; resolves inquiries.
• Develops complex documents and correspondence independently or with executive input.
• Prepares special reports, conducts needed research, and compiles, analyzes, and summarizes information.
• Establishes and maintains filing systems and confidential records; may order supplies.
• Assists with departmental budget administration.
• Opens, reads, and prioritizes mail, composing and initiating return correspondence.
• Serves as a resource for administrative staff.

Skills

Time management

Confidentiality

Initiative

Communication

MS Office

Document drafting

Attention to detail

Presentation skills

Education

High School Graduate

Tools

Microsoft Office

Job description

Atrium Health Foundation seeks an experienced Executive Assistant to support the President who also serves as VP of Philanthropy for NC and GA markets. The role demands superior calendar coordination, travel planning, and polished communication with high-profile stakeholders.

Responsibilities encompass meeting planning, document preparation, budget assistance, and staff training. A High School Diploma is required, with strong Office proficiency and discretion essential for success.