Executive Assistant to the President

OSU Wexner Medical Center; Tulsa (OK); On-site; USD 45,000 - 65,000; Full time

Job summary

OSU Wexner Medical Center in Tulsa seeks an Executive Assistant to support the President with high-level administrative duties, calendar management, scheduling, and purchasing activities. The role requires meticulous attention to detail and a professional, courteous approach in a fast-paced environment.

The ideal candidate will demonstrate excellent writing and interpersonal skills, handle multiple tasks, and coordinate large group meetings while maintaining confidentiality and strong customer

Qualifications

• Requires 2-year associate degree; 3-5 years experience in executive support.
• Excellent writing and interpersonal skills and confidentiality.
• Proficient in scheduling, travel, and meeting coordination.

Responsibilities

• Support the President with calendar management and scheduling.
• Draft communications and meeting minutes for Trust/Medical Authority meetings.
• Coordinate large group meetings and off-site events.
• Handle multiple requests with discretion and professionalism.
• Provide clerical and purchasing support as needed.
• Maintain confidential information and respond to callers courteously.

Skills

Interpersonal skills

Written communication

Multitasking

Calendar management

Scheduling coordination

Education

Associate degree

Bachelor's degree

Postgraduate degree

Tools

Microsoft Office

Calendar software

Job description

The Executive Assistant is responsible for performing administrative support duties including clerical, receptionist, scheduling and purchasing activities for the President. Significant attention to detail is required. Additional requirements include the ability to coordinate large group meetings and be proficient in various software packages. This individual must have excellent interpersonal and writing skills, be able to handle multiple tasks and coordinate multiple requests while maintaining a positive customer service approach in a fast paced setting. This position must demonstrate good telephone skills and be able to assist others in a courteous manner, following up on the caller's needs.

Duties

• Demonstrates knowledge of specific clerical activities in support of the President and the Board of Trustees.
• Responsible for the President's calendar regarding all requests for appointments, coordinating schedules, invitees, locations.
• Will generate communications on behalf of the President. Strong writing skills are required.
• Generates correspondence, agendas and meeting minutes for all Trust/Medical Authority meetings and certain Trust/Medical Authority committee meetings as required.
• Demonstrates initiative in fulfilling job duties, exercising critical thinking to ensure the work is done in the most efficient and expedient way possible.
• Demonstrates and maintains a courteous and helpful approach when dealing with patients, physicians, visitors and co-workers.
• Works on issues of a sensitive nature with confidentiality.
• Responsible for coordinating off-site meetings as required.

Education

• 2 Year/Associate Degree (required)
• 4 Year/Bachelor's Degree (desirable)
• Post Graduate Degree (viewed favorably)

License/Certification

Current Oklahoma Driver's License

Experience

3-5 years