Executive Assistant to the President

Oklahoma State University Medical Center; Tulsa (OK); On-site; USD 45,000 - 75,000; Full time

Job summary

Oklahoma State University Medical Center is seeking an Executive Assistant to provide high-level administrative support to the President. The role includes calendar management, scheduling, and purchasing, with a strong emphasis on writing, interpersonal communication, and confidentiality in a fast-paced environment.

Responsibilities include coordinating large group meetings, generating communications, and preparing agendas/minutes for various authority meetings.

Qualifications

• 2 Year/Associate Degree (required).
• 4 Year/Bachelor's Degree (desirable).
• Post Graduate Degree (viewed favorably).

Responsibilities

• Manage the President's calendar including appointment requests and travel coordination.
• Coordinate large group meetings and off-site events as required.
• Generate communications on behalf of the President (emails, letters).
• Prepare agendas and meeting minutes for Trust/Medical Authority meetings.

Skills

Clerical skills

Scheduling

Written communication

Interpersonal skills

Telephone skills

Purchasing

Education

Associate Degree

Bachelor's Degree

Postgraduate Degree

Job description

Job Description

The Executive Assistant is responsible for performing administrative support duties including clerical, receptionist, scheduling and purchasing activities for the President. Significant attention to detail is required. Additional requirements include the ability to coordinate large group meetings and be proficient in various software packages. This individual must have excellent interpersonal and writing skills, be able to handle multiple tasks and coordinate multiple requests while maintaining a positive customer service approach in a fast paced setting. This position must demonstrate good telephone skills and be able to assist others in a courteous manner, following up on the caller's needs. Duties Demonstrates knowledge of specific clerical activities in support of the President and the Board of Trustees. Responsible for the President's calendar regarding all requests for appointments, coordinating schedules, invitees, locations. Will generate communications on behalf of the President. Strong writing skills are required. Generates correspondence, agendas and meeting minutes for all Trust/Medical Authority meetings and certain Trust/Medical Authority committee meetings as required. Demonstrates initiative in fulfilling job duties, exercising critical thinking to ensure the work is done in the most efficient and expedient way possible. Demonstrates and maintains a courteous and helpful approach when dealing with patients, physicians, visitors and co-workers. Works on issues of a sensitive nature with confidentiality. Responsible for coordinating off-site meetings as required

Job Description

The Executive Assistant is responsible for performing administrative support duties including clerical, receptionist, scheduling and purchasing activities for the President. Significant attention to detail is required. Additional requirements include the ability to coordinate large group meetings and be proficient in various software packages. This individual must have excellent interpersonal and writing skills, be able to handle multiple tasks and coordinate multiple requests while maintaining a positive customer service approach in a fast paced setting. This position must demonstrate good telephone skills and be able to assist others in a courteous manner, following up on the caller's needs. Duties Demonstrates knowledge of specific clerical activities in support of the President and the Board of Trustees. Responsible for the President's calendar regarding all requests for appointments, coordinating schedules, invitees, locations. Will generate communications on behalf of the President. Strong writing skills are required. Generates correspondence, agendas and meeting minutes for all Trust/Medical Authority meetings and certain Trust/Medical Authority committee meetings as required. Demonstrates initiative in fulfilling job duties, exercising critical thinking to ensure the work is done in the most efficient and expedient way possible. Demonstrates and maintains a courteous and helpful approach when dealing with patients, physicians, visitors and co-workers. Works on issues of a sensitive nature with confidentiality. Responsible for coordinating off-site meetings as required

QUALIFICATIONS

• 2 Year/Associate Degree (required)
• 4 Year/Bachelor's Degree (desirable)
• Post Graduate Degree (viewed favorably)

License/Certification: Current Oklahoma Driver's License

Experience: 3-5 years