Executive Assistant - Administration

Baxter Health; Mountain Home (AR); On-site; USD 42,000 - 54,000; Full time

Job summary

Baxter Health in Mountain Home, AR seeks an experienced Executive Administrative Assistant to support the CEO, CFO, and Board. The role includes managing calendars, travel, expenses, and meetings, while coordinating governance activities and committee minutes.

Responsibilities include preparing monthly financial statements with CFO oversight, handling procurement, and providing project management support for Medical Staff, CEO, and CFO. Hospital experience preferred.

Qualifications

• Bachelor's degree in business or relevant field.
• 3 years executive/administrative assistant experience.
• Hospital experience preferred.

Responsibilities

• Support CEO, CFO, and Board of Directors with governance activities, minutes, and committee support.
• Manage schedules, calendar, travel arrangements, and expenses for executives.
• Coordinate meetings and events; provide general office support and vendor coordination.
• Prepare monthly financial statements under CFO oversight and assist with procurement of goods/services.
• Serve as primary contact for CEO and CFO; handle special projects and project management for Medical Staff, CEO and CFO.

Skills

MS Office proficiency

Keyboarding

Prioritization

Public relations

Telephone communication

Education

Bachelor's degree in business or relevant field

Job description

Performs a variety of complex administrative functions for the President and Chief Executive Officer and the VP, Chief Financial Officer including internal and external business partners. Supports Board of Directors and Committees thereof including keeping minutes of meetings. Maintains formal governance documents of the Corporation, Board of Directors, and the Medical Staff. Manages schedules, payroll, coordinates travel arrangements, processes business expenses, and coordinates meetings and events. Prepares monthly financial statements with oversight from the CFO. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships. Provides general office support. Serves as the contact for CEO and CFO. Completes special projects as assigned. Provides project management assistance for Medical Staff, CEO and CFO.

JOB REQUIREMENTS

Education: Bachelor’s Degree in business or relevant field required.

Experience: 3 years executive/administrative assistant experience required. Previous hospital experience preferred.

Other: Strong working knowledge of Microsoft Office programs and basic office equipment. Strong keyboarding skills required. Ability to prioritize work and meet deadlines. Must possess excellent public relations and telephone communication skills.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without an accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to perform the following: Must have the ability to communicate effectively, orally and in writing, to solve problems and make decisions.Spend 8 hours or more in front of computer, monitor or similar screen utilizing keyboard and/or mouse, daily. Ability to stand and walk, bend, squat and twist, and occasionally lift up to 20 pounds with proper body mechanics. Must be able to handle critical and highly stressful situations with efficiency and composure.