Executive Assistant to the President

HSP Direct LLC; Ashburn (VA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits package

401(k) with company match

Generous PTO and holidays

Onsite fitness center

Job summary

A leading direct mail fundraising agency in Ashburn, VA is seeking an accomplished Executive Assistant to support the President. The role involves managing executive calendars, handling confidential information, and fostering client relationships. Ideal candidates will have strong organizational and communication skills, proficiency in Microsoft Office, and a Bachelor’s degree in a related field. This full-time position offers competitive compensation and benefits.

Qualifications

• Holder of a Bachelor’s degree in business administration, Communications, or a related field.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• High level of professionalism and discretion.
• Experience in executive support or account management is a plus.

Responsibilities

• Manage executive calendars including scheduling meetings and travel.
• Prepare meeting materials and handle confidential information.
• Serve as the primary contact for assigned client accounts.
• Develop and maintain strong client relationships.
• Coordinate the onboarding process for new clients.
• Serve as the primary point of contact for assigned client accounts.
• Develop and maintain strong relationships with key clients, ensuring high levels of satisfaction and retention.
• Oversee the onboarding process for new clients, ensuring a smooth and seamless experience.
• Monitor client accounts to ensure timely delivery of services and resolution of any issues.
• Assist in the preparation and presentation of proposals, contracts, and renewals.
• Collaborate with internal teams to ensure client needs are met and expectations are exceeded.

Skills

Organizational skills

Attention to detail

Communication skills

Microsoft Office Suite proficiency

Time management

Independence

Professionalism

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Office Suite

Job description

HSP Direct is seeking an accomplished and highly motivated Executive Assistant to provide dedicated support to our President. This pivotal role combines strategic administrative support with hands‑on management of key client relationships and internal initiatives. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and a proactive mindset, thriving in a fast‑paced environment that demands initiative, professionalism, and strong communication skills.

About HSP Direct

HSP Direct is a best‑in‑class full‑service direct mail fundraising agency offering online fundraising, production services, graphic design, and list and data services through our affiliated companies. With over 100 non‑profit and political clients, we’re seeking highly motivated team members who share our passion for conservative politics. If you’re passionate about serving at a high level and are enthusiastic about conservative politics…we want to meet!

This is a full‑time, in‑office position located in Ashburn, VA. Remote work is not an option.

Key Responsibilities

Executive Support

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize meeting materials, agendas, and minutes.
• Handle confidential and sensitive information with discretion.
• Assist with the preparation of reports, presentations, and correspondence.
• Coordinate and manage executive projects and initiatives.

Account Management

• Serve as the primary point of contact for assigned client accounts.
• Develop and maintain strong relationships with key clients, ensuring high levels of satisfaction and retention.
• Oversee the onboarding process for new clients, ensuring a smooth and seamless experience.
• Monitor client accounts to ensure timely delivery of services and resolution of any issues.
• Assist in the preparation and presentation of proposals, contracts, and renewals.
• Collaborate with internal teams to ensure client needs are met and expectations are exceeded.

Qualifications

• Bachelor’s degree in business administration, Communications, or a related field.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• High level of professionalism and discretion.
• Experience in executive support or account management is a plus.

If this challenge seems like a great fit for you and you would like a promising career path, please apply with a cover letter, resume, and salary requirements. Cover letter is required for consideration.

Company Benefits

• Competitive salary commensurate with experience.
• Comprehensive benefits package including health, dental, and vision insurance.
• Annual staff events including field day, golf and spa outings, offsite Christmas party, and more.
• 401(k) with company match.
• Generous PTO and holidays.
• MAHA approved snacks and drinks.
• Company goal trips.
• Onsite fitness center.

Employment Eligibility

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. HSP Direct will not sponsor work visas.