Executive Assistant to the President

Georgia Southwestern State University; Americus (GA); On-site; USD 45,000 - 65,000; Full time

Job summary

Georgia Southwestern State University in Americus, GA seeks an Executive Assistant to the President to provide high-level administrative support, manage the President's calendar and travel, and serve as a liaison to internal and external partners.

The role coordinates university events, maintains budget records, reconciles vouchers, and supports daily operations of the President's Office. A Bachelor's degree and 5+ years of related experience are required.

Qualifications

• Bachelor's degree in a related field.
• More than five years of related experience or graduate degree in management.
• Knowledge of office practices and procedures.
• Knowledge of business English, spelling, punctuation and arithmetic.
• Knowledge of computers and job-related software programs.

Responsibilities

• Provides administrative support to the President (60%).
• Coordinates and facilitates events hosted by the President and the University (20%).
• Provides other support for the operations of the President's Office (10%).
• Performs other related duties as assigned (10%).

Skills

Prioritizing & organizing

Files & records management

Office equipment use

Oral and written communication

Education

Bachelor's degree in related field

Tools

Computers & software

Scanner, fax, copier

Job description

Job Title: Executive Assistant to the President
Location: Americus, Georgia
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 304182

About Us

Georgia Southwestern State University is a state university serving a diverse population of students, offering a range of strong undergraduate and graduate programs in a vibrant learning environment. The University is a collegial community that values collaboration and community engagement with an emphasis on faculty, staff, and student interactions. An active student body and state-of-the-art amenities enhance the learning experience on a visually appealing campus located in historic Americus, Georgia.

Georgia Southwestern State University aspires to be an engaged, progressive, and inclusive university that serves as a vibrant center of learning, culture, and economic development for Southwest Georgia and beyond.

Job Summary

This position is responsible for providing administrative support to the President.

Responsibilities

• Provides administrative support to the President (60%)
  • Answers telephone and greets visitors; provides information and assistance.
  • Takes messages and makes appointments.
  • Reviews and prioritizes mail, email, and other correspondence.
  • Determines nature of request and responds accordingly.
  • Refers to other appropriate offices or personnel as appropriate.
  • Manages the President¿s calendar and travel schedule.
  • Serves as a liaison between the President and other individuals and groups.
• Coordinates and facilitates events. (20%)
  • Coordinates and facilitates events hosted by the President and the University.
  • Coordinates with other offices and agencies.
  • Contacts and advises participants and guests.
  • Prepares programs and agendas.
• Provides other support for the operations of the President¿s Office. (10%)
  • Serves as representative of the President¿s Office on select committees and civic organizations.
  • Maintains budget records; reconciles and verifies vouchers and receipts for accuracy; approves office expenditures.
• Performs other related duties as assigned. (10%)

Required Qualifications

Educational Requirements

Baccalaureate degree in a course of study related to the occupational field required.

Required Experience

More than five years of related experience or graduate degree in management

Knowledge, Skills, & Abilities

KNOWLEDGE

• Knowledge of modern office practices and procedures.
• Knowledge of university and departmental policies and procedures.
• Knowledge of business English, spelling, punctuation and arithmetic.
• Knowledge of computers and job-related software programs.

SKILLS

• Skill in prioritizing and organizing work.
• Skill in the management of files and records.
• Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
• Skill in oral and written communication.

Contact Information

For more information or questions about a job posting, please contact the Department of Human Resources by phone at 229-931-2000 or by email at [e-mail].

For technical support, please call the USG Service Desk at 877-251-2644 or [e-mail].

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating eligibility for employment with Georgia Southwestern State University, as determined by Georgia Southwestern State University in its sole discretion, confirmation of the credentials and employment history reflected in application materials and, if applicable, a satisfactory credit check and drug screen.

Equal Employment Opportunity

Georgia Southwestern State University is an equal opportunity employer. As such, the University takes affirmative action to preclude discrimination in recruiting, transferring, training and terminating of employees because of race, color, creed, age, sex, national origin, veterans status, disability or any other reason in accordance with applicable state and federal statutes, executive orders and other regulations which prohibit discriminatory employment practices.

Other Information

SUPERVISORY CONTROLS

The President assigns work in terms of very general instructions. The supervisor spot-checks completed work for compliance with procedures and the nature and propriety of the final results.

GUIDELINES

Guidelines include system and university policies and procedures. These guidelines require judgment, selection, and interpretation in application.

COMPLEXITY/SCOPE OF WORK

• The work consists of varied administrative duties. Frequent interruptions contribute to the complexity of the position.
• The purpose of this position is to provide administrative support for the operations of the President¿s Office. Successful performance helps ensure the efficiency and effectiveness of university operations.

CONTACTS

• Contacts are typically with co-workers, other university employees, students, parents, University System staff, external stakeholders, and members of the general public.
• Contacts are typically to give or exchange information, resolve problems, and provide services.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light objects.
• The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.