Executive Assistant, Office of the President

Augusta University; Augusta (GA); On-site; USD 69,000 - 87,000; Full time

Job summary

Augusta University in Augusta, GA seeks an Executive Administrative Assistant to provide high-level support to the President and EVP for Strategic Effectiveness. The role manages calendars, schedules, travel, and prepares correspondence and materials.

You will coordinate meetings, maintain filing systems, handle confidential information, and assist with committee projects in a fast-paced executive office.

Qualifications

• Bachelor's degree with 3+ years of senior leadership administrative support, or Associate's degree with 5+ years of such experience.
• Experience supporting executive leadership in higher education or complex organizations.
• Strong written and verbal communication and confidentiality.
• Proficiency with Microsoft Office and scheduling technologies.

Responsibilities

• Provide calendar management, scheduling, and daily workflow support for the President and EVP.
• Coordinate travel arrangements and related documentation per institutional policies.
• Prepare, format, edit, and distribute correspondence, reports, and agendas.
• Maintain organized filing systems and handle confidential information with discretion.

Skills

Executive administrative support

Calendar management

Travel coordination

Education

Bachelor's degree

Associate's degree

Tools

Microsoft Office Suite

PowerPoint

Job description

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Location

Augusta University

Our Health Sciences Campus:

1120 15th Street, Augusta, GA 30912

Our Summerville Campus:

2500 Walton Way, Augusta, GA 30904

College/Department Information

The President's Office division is made up of bold, energetic and entrepreneurial leaders in policy and planning, strategic communications and marketing, and administrative and fiscal operations who advance Augusta University's mission.

Job Summary

The Executive Administrative Assistant provides advanced administrative and operational support to the President and the Executive Vice President for Strategic Effectiveness under the direction of the Deputy Chief of Staff. The position is responsible for executing day-to-day administrative functions, coordinating schedules and meetings, preparing correspondence and materials, and supporting efficient office operations. This role requires a high level of professionalism, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced executive environment while following established procedures and guidance.

Responsibilities

The responsibilities include, but are not limited to:

Executive Administrative Support

Provide administrative support to the President and EVP as assigned and directed by the Deputy Chief of Staff, including calendar management, scheduling, meeting coordination, and daily workflow support. Coordinate travel arrangements, itineraries, reimbursements, and related documentation in accordance with institutional policies and the Business Ops Analyst. Prepare, format, edit, and distribute correspondence, memorandum, reports, agendas, and presentation materials as directed. Track action items, follow up on requests, and ensure timely completion of assignments originating from executive offices.

Office Operations and Coordination

Serve as an administrative point of contact for the President's Office and the Office of Strategic Effectiveness, routing inquiries and requests appropriately under the direction of the Deputy Chief of Staff. Coordinate logistics for executive meetings, retreats, and events, including room scheduling, catering requests, technology coordination, materials preparation, and attendance tracking. Maintain organized electronic and physical filing systems for executive correspondence, meeting materials, and records, ensuring confidentiality and compliance with records-management requirements. Process purchasing requests, invoices, travel authorizations, reimbursements, and other routine administrative transactions by working with the Business Operations Analyst.

Communication and Administrative Support

Draft routine correspondence and communications on behalf of executive leadership using established formats, templates, and guidance. Coordinate the flow of information between executive leadership and internal departments to support efficient office operations.

Confidentiality and Professionalism

Handle sensitive and confidential information with discretion and professionalism. Represent executive offices with courtesy and professionalism in interactions with faculty, staff, students, governing boards, and external stakeholders. Direction and established office protocols while exercising sound judgment on routine administrative matters.

Additional Administrative Duties

Provide administrative support for committees, task forces, and special projects as assigned by the Deputy Chief of Staff. Assist with maintaining calendars, documentation, and deadlines related to executive initiatives. Assist in the mentoring and training of new administrative assistants within the division.

Educational Requirements

Bachelor's degree from an accredited college or university with a minimum of 3 years of senior leadership administrative support experience or Associate's degree with a minimum of 5 years of senior leadership administrative support.

Other Required Qualifications

Enthusiasm for working in an area where changes are frequent, structure is evolving, and flexibility and teamwork are necessary

Required Experience

Experience supporting executive leadership in higher education or a complex organizational environment.

Experience coordinating meetings, events, or board-related activities.

Preferred Qualifications

Masters degree from an accredited college or university and 1 year related experience.

Knowledge of Institution software and systems.

Knowledge of Institution and Board of Regents policies and procedures.

Previous experience in an executive level office serving as administrative assistant.

Proven administrative/organizational skills to manage a highly confidential and extremely busy executive office.

Enthusiasm for working in an area where changes are frequent, structure is evolving, and flexibility and teamwork are necessary.

Strong desire to use and encourage creative thinking to appropriately challenge current practices.

Knowledge, Skills, & Abilities

Knowledge of standard administrative and office management practices, procedures, and workflows in a professional executive environment.

Working knowledge of institutional policies, confidentiality requirements, records management, and administrative processes.

Familiarity with executive administrative operations and executive office protocols, preferred.

Strong organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.

Excellent written and verbal communication skills, including the ability to prepare accurate, clear, and professional correspondence and documents.

Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and related office systems.

Effective interpersonal skills, with the ability to interact professionally with senior leadership, staff, faculty, students, and external stakeholders.

Attention to detail and accuracy in preparing documents, coordinating meetings, and managing records.

Ability to maintain confidentiality.

Ability to exercise independent judgment and discretion in carrying out assigned administrative duties and resolving routine issues in accordance with established policies and procedures.

Ability to manage competing priorities, adapt to changing demands, and maintain composure in a high-level executive environment.

Ability to handle sensitive and confidential information with discretion and professionalism.

Ability to follow direction, apply established procedures, and elevate non-routine or sensitive matters appropriately.

Ability to work both independently and collaboratively as part of an executive administrative team.

Shift/Salary/Benefits

Shift: Days/M-F (Work outside of normal business hours may be required)

Pay Band: B13

Salary: $68,500.00/annually - $87,300.00/annually

Salary to be commensurate with the qualifications of the selected candidate within the established range (generally minimum midpoint) of the position.

Recruitment Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Driver's License Statement

The Human Resources Division will request a driver's history report for the identified top candidate(s) for this position. We will initiate this through our Background Check Vendor; this report will come from the Department of Motor Vehicles. The selected candidate must have a valid driver's license.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.