Executive Assistant to the Owner

YMI Insurance; Bethlehem (Northampton County); On-site; USD 55,000 - 90,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Parental Leave

Mon-Fri Schedule

Career Growth Opportunities

Retirement Plan

PTO

Job summary

YMI Insurance in Bethlehem, PA seeks its first Executive Assistant to support Owner, Jimi Honochick, by managing scheduling, emails, and priorities.

The role focuses on inbox organization, calendar upkeep, and project coordination, with opportunities to take on increasing responsibilities. This on-site position offers a Monday–Friday schedule and benefits and a chance to grow within a well-established local firm.

Qualifications

• Highly organized and proactive with strong scheduling skills.
• Experience managing executive emails and calendar is required.
• Ability to coordinate internal projects and communicate clearly.

Responsibilities

• Email and communication management for the Owner, prioritizing and drafting responses.
• Calendar management and scheduling for upcoming meetings and commitments.
• Coordinate internal projects and track deadlines and updates.

Skills

Email management

Calendar management

Scheduling

Project coordination

Communication

Job description

YMI Insurance is looking for its first ever Executive Assistant to the Owner! The perfect candidate is highly organized and proactive. They will work directly with our Owner, Jimi Honochick, managing his scheduling, priorities, and emails.

Job Description

YMI Insurance is looking for its first ever Executive Assistant to the Owner! The perfect candidate is highly organized and proactive. They will work directly with our Owner, Jimi Honochick, managing his scheduling, priorities, and emails.

If you enjoy bringing order to chaos, seeing issues before they happen, and keeping important tasks at the top of the pile, you're our candidate!

The position will focus on managing a high volume of emails, prioritizing them, and assigning follow‑ups. The Assistant will also manage Jimi's calendar and tackle projects. They will become a trusted extension of Jimi and gradually take ownership of many of his responsibilities.

Benefits

• Annual Base Salary Based on Experience
• Paid Time Off (PTO)
• Health Insurance
• Dental Insurance
• Vision Insurance
• Parental Leave
• Mon-Fri Schedule
• Career Growth Opportunities
• Retirement Plan

Responsibilities

Email and Communication Management

• Help manage and organize the Owner's inbox
• Categorize and organize messages by priority and follow‑up action
• Draft responses on behalf of the Owner as appropriate
• Follow up with employees, vendors, partners, and other contacts

Calendar Management

• Manage and organize the Owner's calendar
• Identify scheduling conflicts and recommend solutions
• Make sure the Owner is prepared for upcoming meetings and commitments

Internal Team and Project Coordination

• Assist with internal projects including operations processes and marketing
• Track deadlines, assignments, and project progress
• Gather information from employees so Owner does not need to chase updates

Requirements

Because this position works directly with the Owner, occasional personal administrative support may also be required.

Examples May Include

• Scheduling personal appointments.
• Coordinating reservations or travel logistics.
• Managing reminders and personal scheduling conflicts.
• Handling occasional errands or logistical tasks.
• Researching or coordinating purchases, services, or appointments.

Company Description

At YMI Insurance we know that the only way to continue to provide our clients with the kind of service we’re known for is to have a team that we can pride ourselves on. YMI is a well‑established community pillar, founded in the Bethlehem and Stroudsburg, PA areas in 1955, and is an excellent place for anyone to further develop and enjoy their career in insurance. A career at YMI will allow you to work with clients on a more personal and detailed level, as well as getting to function within a small but committed team that values positivity and cooperation.