Executive Assistant to the Owner

The Juris Agency; Bethlehem (Northampton County); On-site; USD 52,000 - 82,000; Full time

Benefits offered by this job

PTO

Health Insurance

Dental Insurance

Vision Insurance

Parental Leave

Mon-Fri Schedule

Career Growth Opportunities

Retirement Plan

Job summary

YMI Insurance is seeking its first Executive Assistant to the Owner, working directly with Owner Jimi Honochick to manage scheduling, priorities, and emails. The role focuses on handling a high volume of emails, prioritizing them, and keeping the Owner's calendar and projects on track.

As the trusted extension of the Owner, you will gradually assume ownership of many responsibilities and coordinate with employees, vendors, and partners to maintain smooth operations.

Qualifications

• Direct experience supporting an executive or owner.
• Strong calendar and email management skills.

Responsibilities

• Email and communication management: manage inbox, prioritize messages, draft responses.
• Calendar management: organize the owner's calendar, coordinate meetings, resolve scheduling conflicts.
• Internal project coordination: support operations and marketing, track deadlines, gather updates from staff.

Job description

Job Description

YMI Insurance is looking for its first ever Executive Assistant to the Owner! The perfect candidate is highly organized and proactive. They will work directly with our Owner, Jimi Honochick, managing his scheduling, priorities, and emails.

If you enjoy bringing order to chaos, seeing issues before they happen, and keeping important tasks at the top of the pile, you're our candidate!

The position will focus on managing a high volume of emails, prioritizing them, and assigning follow-ups. The Assistant will also manage Jimi's calendar and tackle projects. They will become a trusted extension of Jimi and gradually take ownership of many of his responsibilities.

Benefits

Paid Time Off (PTO)###Health Insurance###Dental Insurance###Vision Insurance###Parental Leave###Mon-Fri Schedule###Career Growth Opportunities###Retirement Plan###

Responsibilities

Email and Communication Management

• Help manage the Owner's inbox


• Categorize and organize messages by priority and follow-up action


• Draft responses on behalf of the Owner as appropriate


• Follow up with employees, vendors, partners, and other contacts

Calendar Management

• Manage and organize the Owner's calendar


• Identify scheduling conflicts and recommend solutions


• Make sure the Owner is prepared for upcoming meetings and commitments

Internal Team and Project Coordination

• Assist with internal projects including operations processes and marketing


• Track deadlines, assignments, and project progress


• Gather information from employees so Owner does not need to chase updates

Requirements

Because this position works directly with the Owner, occasional personal administrative support may also be required.

Examples may include:

Scheduling personal appointments.

Coordinating reservations or travel logistics.

Managing reminders and personal scheduling conflicts.

Handling occasional errands or logistical tasks.

Researching or coordinating purchases, services, or appointments.