Executive Assistant to the Managing Partner

BVVC; Chicago (IL); On-site; USD 60,000 - 100,000; Full time

Job summary

Join a mission-driven venture capital firm focused on national security innovation. As an Executive Assistant, you will support the Managing Partner in a dynamic environment, managing schedules, travel, and critical communications. This role requires exceptional organizational skills, discretion, and a proactive approach to supporting high-profile stakeholders. You will be part of a team that values agility, initiative, and trust, contributing to impactful projects that strengthen U.S. economic resilience. If you're passionate about making a difference and thrive in fast-paced settings, this opportunity is for you.

Qualifications

• 5+ years in high-trust executive support roles, ideally in venture or defense.
• Proven ability to manage complex relationships and time-sensitive priorities.

Responsibilities

• Manage the Managing Partner's schedule and travel logistics.
• Prepare meeting agendas and maintain a zero Inbox standard.

Skills

Executive Support

Calendar Management

CRM Management

Communication Skills

Discretion and Judgment

Education

Bachelor's Degree

Tools

MS Office

G-Suite

HubSpot

AI Tools (OpenAI, Grok)

Job description

Executive Assistant to the Managing Partner

We are seeking an exceptional Executive Assistant to support the Managing Partner at Bravo Victor Venture Capital (BVVC). The ideal candidate brings 5+ years in high-trust executive support, thrives in fast-paced environments, and operates with discretion, foresight, and extreme attention to detail. You are operationally sharp, mission-aligned, and energized by work that advances U.S. national security innovation. In this role, you’ll serve as a strategic partner to the Managing Partner—owning calendar and travel management, meeting execution, inbox and CRM workflows, and high-profile stakeholder engagement across investors, founders, and government partners. This is a central role for someone who takes pride in precision, responsiveness, and meaningful impact.

About BVVC:

Bravo Victor Venture Capital (BVVC) is a Chicago-based venture capital firm focused on national security technologies. We invest in frontier software, hardware, and advanced manufacturing to strengthen U.S. economic resilience and maintain global leadership in defense innovation—supporting the security of America and its Allies worldwide.

Key Responsibilities:

• Calendar & Scheduling: Manage all aspects of the Managing Partner’s schedule, including travel, investor and founder meetings, and high-priority events.
• Proactive Support: Anticipate needs and stay three weeks ahead on travel, meals, buffers, and daily logistics.
• Decision Support: Make timely, informed decisions on behalf of the Managing Partner when urgency demands.
• Meeting Coordination: Prepare agendas, notes, invites, and track all follow-ups.
• Board Logistics: Coordinate with portfolio CEOs and manage all logistics and materials for board meetings.
• Inbox Management: Maintain a zero Inbox standard with fast, accurate communication support.
• CRM Management: Capture and input detailed notes from calls, meetings, and emails into the CRM.
• Expense Reporting: Reconcile monthly expenses in partnership with the BVVC Principal.
• Visitor Engagement: Host founders, LPs, and executives with professionalism and care.

Minimum Qualifications:

• Experience & Education: 5+ years in executive assistant, chief-of-staff, or other high-trust roles, ideally in venture, tech, or defense. Proven ability to manage complex relationships and time-sensitive priorities. Bachelor’s degree or equivalent required.
• Technical & AI Proficiency: Advanced in MS Office, G-Suite, HubSpot (or similar CRMs), and AI tools like OpenAI and Grok to streamline workflows, content, and communications.
• Executive Presence & Judgment: Strong communicator with high emotional intelligence, discretion, and precision under pressure.
• Location & Availability: Onsite at our Hinsdale office 4–5 days per week, with remote flexibility possible once trust and performance are established. (24-minute reverse commute from Chicago)
• Mission Alignment: Deeply aligned with BVVC’s values and national security mission; interest in venture and defense innovation ecosystems.
• Humility & Respect: Clear reverence for the sacrifices of U.S. Special Operations and Intelligence Communities.

Compensation & Incentives:

• Bonus: Discretionary annual bonus (5–25% of base) tied to individual performance, firm outcomes, and event success.
• Carry: Earned carry options available based on trust and tenure, typically beginning in years 2–3.

Why Join BVVC?

Join a mission-first venture firm advancing U.S. national security through frontier innovation. At BVVC, you'll collaborate with elite operators in a culture that prizes agility, initiative, and trust. From day one, you'll gain visibility into top-tier networks across venture, defense, and technology—building a career of consequence, ownership, and impact.

We invite you to apply if you’re fueled by mission, obsessed with execution, and ready to play a vital role at the intersection of venture and national security.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Venture Capital and Private Equity Principals