Executive Admin

Salamander Middleburg; Middleburg (VA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with company match

Complimentary meals during shifts

Employee discounts at properties

Career growth opportunities

Job summary

Salamander Middleburg is seeking an Executive Assistant to the Managing Director for its renowned luxury resort. This role offers a unique opportunity to support senior leadership and gain exposure within the luxury hospitality industry. Responsibilities include managing executive communications, schedules, and capital project coordination. The ideal candidate will have 2-5 years of relevant experience and be polished, organized, and discreet. Benefits include competitive salary, health insurance, and career advancement opportunities.

Qualifications

• 2-5 years of Executive Assistant experience, ideally in hospitality.
• Advanced proficiency in Microsoft Office Suite required.
• Exceptional organizational skills and attention to detail needed.

Responsibilities

• Provide high-level support to the Managing Director.
• Manage complex calendars and travel coordination.
• Draft and prepare executive communications and reports.
• Coordinate meetings with virtual platforms.

Skills

Organizational skills

Microsoft Office Suite

Virtual meeting platforms

Attention to detail

Tools

Microsoft Teams

Zoom

Job description

Executive Assistant to the Managing Director | Forbes Five-Star Luxury Resort | Middleburg, VA

Join one of the nation’s most celebrated luxury destinations, Salamander Middleburg—a Forbes Five-Star resort set on 340 acres in Virginia’s renowned horse and wine country. This is a rare opportunity to work directly with senior leadership and gain unparalleled exposure at the highest level of luxury hospitality.

If you are polished, highly organized, and thrive in a fast-paced executive environment, this role offers both visibility and career growth within a world-class resort.

Why This Role Stands Out

• Direct access to executive leadership, reporting to the Managing Director
• Work at a Forbes Five-Star, AAA Five-Diamond resort
• High-impact role with visibility across all departments
• Opportunity to grow within a luxury hospitality brand

Key Responsibilities

• Provide high-level executive support to the Managing Director with professionalism and discretion
• Manage complex calendars, scheduling, and travel coordination
• Draft, edit, and prepare executive communications, presentations, and reports
• Coordinate and execute meetings, including A/V setup and virtual platforms (Microsoft Teams, Zoom)
• Support tracking and coordination of capital projects, ensuring timelines, deliverables, and communication remain on track
• Assist with project management initiatives, driving organization and follow-through on key priorities
• Serve as a polished liaison between senior leadership, internal teams, and external partners
• Ensure seamless day-to-day administrative operations at the executive level

Qualifications

• 2–5 years of Executive Assistant experience (hospitality strongly preferred)
• Exposure to capital projects strongly preferred
• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, Word)
• Experience with virtual meeting platforms and office technology
• Exceptional organizational skills with strong attention to detail
• Professional presence aligned with Forbes Five-Star service standards
• Ability to handle confidential information with discretion

Benefits & Perks

• Competitive salary with performance-driven culture
• Comprehensive health, dental, and vision insurance
• 401(k) with company match
• Paid time off, holidays
• Complimentary meals during shifts
• Employee discounts at Salamander properties and partner destinations
• Career growth and advancement opportunities within a luxury brand
• Exposure to senior leadership and executive decision-making

Step into a role where precision meets luxury—and where your work directly supports leadership at one of the finest resorts in the country.

Apply today and join a team where excellence is the standard.

IND123