Executive Assistant to the Head of School

Maranatha Christian Academy MN; Brooklyn Park (MN); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental Plan

Life Insurance

Voluntary Life

Long Term Disability

Paid Time Off

Holiday Pay

Housing Allowance

Short Term Disability

Accident

Critical Illness

Flexible spending account

403(b) Retirement administered by Asce

Job summary

Maranatha Christian Academy in Brooklyn Park, MN, seeks a full-time Executive Assistant to the Head of School. The role provides high-level administrative support, manages calendars, drafts communications, coordinates events, and assists with school initiatives.

Experience as an executive assistant is required, with degree preferred. The position supports leadership, staff, parents, and students and requires discretion, organization, and strong communication skills in a dynamic school setting.

Qualifications

• Associate or bachelor’s degree preferred, similar or equivalent experience required.
• Strong organizational and time-management skills in a fast-paced environment.
• Excellent customer service and interpersonal skills for staff, parents, students, and visitors.
• Clear verbal and written communication, including drafting professional emails and reports.
• High attention to detail with accurate recordkeeping and task follow-through.
• Proficiency with email, calendars, word processing, spreadsheets, and presentations.
• Ability to work independently and collaboratively with the team.
• Flexibility to adapt to changing priorities and maintain confidentiality.

Responsibilities

• Provide executive-level administrative support to the Head of School.
• Manage calendar, schedule meetings, and prepare planning materials.
• Handle communications, draft responses, and maintain email flow.
• Prepare presentations, surveys, agendas, and written materials.
• Coordinate staff culture initiatives and monthly audits.
• Maintain a welcoming office environment and manage supplies.
• Oversee weekly office and conference room upkeep.
• Arrange meals and travel for meetings and events.
• Register team members for conferences and professional development.

Skills

Organizational skills

Time-management

Customer service

Interpersonal skills

Verbal communication

Written communication

Attention to detail

Office software proficiency

Multitasking

Discretion & confidentiality

Independent work & teamwork

Education

Associate or Bachelor’s degree preferred

Tools

Microsoft Office

Google Workspace

Job description

Maranatha Christian Academy (MCA) is a private school serving Grades Pre-kindergarten through 12 in Brooklyn Park, MN. Our vision is for every Maranatha student to be highly educated, Christ-centered, and biblically anchored world changers. MCA has an immediate opening for a full-time executive assistant to the head of school.

Summary

The Executive Assistant to the Head of School provides high-level administrative, organizational, and communication support to ensure the efficient operation of the Head of School’s office. This role requires professionalism, discretion, attention to detail, and the ability to manage multiple priorities while supporting executive leadership, staff communication, and school-wide initiatives. Applicants must have prior experience as an executive assistant.

Essential Duties and Responsibilities

• Provides comprehensive administrative and executive-level support to the Head of School to ensure efficient daily operations and effective leadership support.
• Serves as a professional representative of the Head of School by responding to inquiries, managing office traffic flow, and maintaining a welcoming and organized office environment.
• Manages and coordinates the Head of School’s calendar, schedules meetings as needed, prioritizes requests, and prepares folders for efficient weekly planning.
• Monitors the Head of School’s email, printing and flagging important communications, drafting responses when directed, and ensuring timely follow-up.
• Drafts staff communications and official correspondence as requested.
• Prepares, edits, and assists with presentations, PowerPoints, surveys, agendas, and other written materials for staff, parents, and leadership teams.
• Coordinates staff culture initiatives, including staff birthday recognition by preparing cards, ordering gifts, managing gift card audits, and submitting monthly audit logs.
• Maintains a welcoming and well-stocked office environment for the Head of School, including snacks, beverages, coffee, and supplies.
• Performs weekly upkeep of the Head of School’s office and conference room to ensure a clean and professional space.
• Orders lunches for on-campus meetings and makes reservations for off-campus meetings and events.
• Manages mail distribution and office correspondence.
• Registers Executive Team members for conferences, workshops, and professional development opportunities, including travel arrangements as necessary.
• Supports professional development tracking by entering CEUs into VectorPD.
• Updates and maintains the school schedule binder on an annual basis for Head of School.
• Assists the Head of School with additional projects as needed to support school operations and priorities.

Requirements

• Associate or bachelor’s degree preferred, similar or equivalent executive administrative assistant experience required.
• Strong organizational and time-management skills with the ability to prioritize, multitask, and meet deadlines in a fast-paced environment.
• Excellent customer service and interpersonal skills, with the ability to interact professionally and courteously with staff, parents, students, and visitors.
• Clear and effective verbal and written communication skills, including the ability to draft professional emails, correspondence, and basic reports.
• High attention to detail with accurate recordkeeping, follow-through, and task completion.
• Proficiency in common office technology and systems, including email, calendars, word processing, spreadsheets, and presentation tools (Microsoft Office and/or Google Workspace).
• Ability to work independently with minimal supervision while also collaborating effectively as part of a team.
• Flexibility and adaptability to changing priorities, schedules, and school needs.
• Ability to exercise discretion and maintain confidentiality when handling sensitive information.

Full-Time Benefits Summary

Full-Time Benefits

• Medical Insurance
• Dental Plan
• Life Insurance
• Voluntary Life
• Long Term Disability
• Paid Time Off
• Holiday Pay
• Housing Allowance

Optional Benefits

• Short Term Disability
• Accident
• Critical Illness
• Flexible spending account
• 403(b) Retirement administered by Ascensus (No Match)

The full job description is available upon request when interviewing