Executive Assistant to the Dean: Strategy & Governance

University Of Florida; Gainesville (FL); On-site; USD 65,000 - 85,000; Full time

Job summary

The University of Florida is seeking an experienced staff administrator to support the Dean of the College of Engineering. This role coordinates daily operations, maintains the Dean’s calendar, drafts correspondence, and acts as liaison with UF leadership and external associations.

Responsible for preparing reports, managing budgets and travel, and supervising a small administrative team. Requires strong organizational skills and knowledge of university procedures.

Qualifications

• Bachelor’s degree and five years of relevant experience or an equivalent combination of education and experience.
• Must have a valid Florida Driver's License.
• Ability to type at least 35 cwpm.
• Ability to make decisions and communicate effectively both verbally and in writing.
• Ability to use a variety of computer software programs.
• Ability to compile and analyze data.
• Knowledge of office procedures and policies.
• Knowledge of university policies and procedures.
• Knowledge of fiscal transactions.

Responsibilities

• Coordinates and fosters relationships with the leadership of the University of Florida and the UF Board of Trustees by assisting the Dean in interactions with the President, Provost, and Vice President of Research.
• Assists in preparation of reports and proposals as requested.
• Serves as liaison with state and national associations on behalf of the Dean.
• Manages the Dean’s calendar, schedules, meetings, and time commitments.
• Supervises Administrative Assistant staff and supervises workflow in the Dean’s Office.
• Manages the Dean’s Office budget and travel accounts; handles reimbursements and keeps campus listings up to date.

Education

Bachelor’s degree

Job description

The University of Florida is seeking an experienced staff administrator to support the Dean of the College of Engineering. This role coordinates daily operations, maintains the Dean’s calendar, drafts correspondence, and acts as liaison with UF leadership and external associations.

Responsible for preparing reports, managing budgets and travel, and supervising a small administrative team. Requires strong organizational skills and knowledge of university procedures.