Executive Assistant to the Dean — Higher Ed Admin & Events

Winston Salem State University; Winston-Salem (NC); On-site; USD 37,000 - 86,000; Full time

Job summary

Winston-Salem State University in Winston‑Salem, NC, is seeking an Executive Assistant to the Dean of the School of Health Sciences. The role organizes office functions, drafts memos, maintains calendars, books travel, and takes minutes for the Dean and Associate Dean.

The candidate will lead staff development for Student Services Specialists and provide administrative support across the school. This is an internal posting with a 40‑hour work week.

Qualifications

• Minimum education/experience requirements include high school diploma and progressive administrative/office management experience.
• Associated degree plus experience may satisfy requirements; bachelor’s degree preferred.
• Bachelor’s degree in business or related field is preferred; equivalent combinations may be considered.
• Knowledge of Banner, People Admin, WebFocus, Microsoft Office and AdobeSign/DocuSign is highly desirable.

Responsibilities

• Manage calendars for the Dean and Senior Associate Dean.
• Prevent scheduling conflicts and prioritize the Dean's time.
• Attend meetings, set agendas, and track issues for follow-up.
• Plan events and coordinate travel for the Dean; reconcile expenses.
• Lead training for SOHS student services specialists and support related staff development.
• Draft letters, memos, and reports; prepare materials for executive meetings.

Skills

Attention to detail

Excellent communication

Customer service

Administrative coordination

Education

High school diploma or equivalent

Associate's degree in secretarial science or business administration

Bachelor's degree in business administration or related field

Equivalent combination of training and experience

Tools

Banner

People Admin

WebFocus

Microsoft Office

AdobeSign/DocuSign

Job description

Winston-Salem State University in Winston‑Salem, NC, is seeking an Executive Assistant to the Dean of the School of Health Sciences. The role organizes office functions, drafts memos, maintains calendars, books travel, and takes minutes for the Dean and Associate Dean.

The candidate will lead staff development for Student Services Specialists and provide administrative support across the school. This is an internal posting with a 40‑hour work week.