Executive Assistant to the Dean & Department Administrator

American Museum of Natural History; New York (NY); On-site; USD 60,000 - 68,000; Full time

Job summary

The American Museum of Natural History seeks an Assistant to the Dean and Department Administrator to support the Dean of Collections. You will manage the Dean’s schedule, coordinate travel, and liaise with museum departments and external contacts.

You will also assist with department budgets, grants, and staff timesheets, while maintaining confidentiality. Ideal candidates are highly organized, professional, and capable of independent decision-making.

Qualifications

• Two years administrative support experience.
• Proficiency in Microsoft Office Suite and database management.
• Exceptional written, verbal, and interpersonal communication skills.

Responsibilities

• Assist the Dean on projects, coordinate events, and maintain records.
• Maintain the Dean’s schedule with internal staff and external representatives.
• Consult with colleagues across the team to respond to questions/requests from department members.
• Handle general office duties: phones, supplies, filing, mail.
• Manage and analyze department finances; track budgets and related grants.

Skills

Administrative support

Microsoft Office

Communication skills

Multitasking

Education

High school diploma

Tools

Microsoft Office Suite

Database management

Job description

The American Museum of Natural History seeks an Assistant to the Dean and Department Administrator to support the Dean of Collections. You will manage the Dean’s schedule, coordinate travel, and liaise with museum departments and external contacts.

You will also assist with department budgets, grants, and staff timesheets, while maintaining confidentiality. Ideal candidates are highly organized, professional, and capable of independent decision-making.