Executive Assistant to Director & Deputy Director

Smithsonian Institution; Washington (District of Columbia); On-site; USD 85,000 - 111,000; Full time

Job summary

The Smithsonian Institution’s National Postal Museum in Washington, DC seeks a Special Assistant (IS-0301-11) to provide high‑level administrative support to the Director and Deputy Director. This full‑time position handles sensitive correspondence, calendar management, meeting coordination, and travel arrangements to support museum priorities.

Open to all qualified applicants, the role requires discretion, superior organization, and the ability to help develop project work plans, budgets,

Responsibilities

• Serves as a personal and confidential assistant to the Director/Deputy Director. Reviews and keeps abreast of all correspondence and e-mail, determines which will be directed to the senior staff or others in the office.
• Keeps the calendar for the Director and Deputy Director, establishing priorities at own discretion.
• Arranges for meetings, symposia, grant proposal calls, assembling correspondence, records, reports, and other materials.
• Makes travel arrangements, develops travel itineraries, and schedules and books all reservations for all travel accommodations.
• Under the direction of the Director and/or Deputy Director, assists with developing project work plans including, but not limited to budgets, spending plans, schedules, milestone charts, goals and/or objectives

Job description

The Smithsonian Institution’s National Postal Museum in Washington, DC seeks a Special Assistant (IS-0301-11) to provide high‑level administrative support to the Director and Deputy Director. This full‑time position handles sensitive correspondence, calendar management, meeting coordination, and travel arrangements to support museum priorities.

Open to all qualified applicants, the role requires discretion, superior organization, and the ability to help develop project work plans, budgets,